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How do I tell Exchange 2003 / Outlook 2003 to sync only one week worth of emails??

Posted on 2006-06-05
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Last Modified: 2010-03-06
Hi,

For secuirty reasons, we can only allow users to sync one week wroth of offline messages to user's laptop.  I tried outlook's sync filter but it seems like it will download all messages to .ost and than filter it out based on what's in the .ost file.  Is there any ways to tell Exchange and Outlook to only download last 7 days emails to .ost for offline uses?  If user connects to the network, then it will grab all emails from Exchange server.

500 points.

Thank you.
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Question by:batmon34
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Exchange_Admin earned 2000 total points
ID: 16838607
I don't believe that you can do what you are asking. As you have found out when the sync happens ALL messages are synced.
You could create a mailbox policy that will move all messages older than 7 days to the System Cleanup folder.
http://support.microsoft.com/kb/319188/en-us

Then configure this folder NOT to sync.

I am not sure if the above solution will work but at least give it a try.

Maybe someone else here will have a better suggestion.
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by:batmon34
ID: 16849437
Humm...  What happens if the user has many folders in his inbox?  Move mails to System Cleanup folder will not keep the folder structure, right?

Hope there is a way to choose "NOT to sync if it is not within 7 days"
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by:Exchange_Admin
ID: 16849718
"Humm...  What happens if the user has many folders in his inbox?  Move mails to System Cleanup folder will not keep the folder structure, right?"
You are correct.

"Hope there is a way to choose "NOT to sync if it is not within 7 days""
That will not be an option.

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