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Add Public Folder contacts to All Contacts address list

Posted on 2006-06-09
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Last Modified: 2012-06-21

I want to add all contacts currently ( and future) in an Exchange Public Folder (IPM.Contacts type)  "BWContacts" to the standard "All Contacts" address list.

When using exchange storage manager, I cant work out the correct lookup process.

I can add searches of Users ok but not every contact that is is a named Public Folder.

\\Public Folders\All Public Folders\BWContacts


The reason is that users are familiar with adding contacts to an Outlook folder, I need one to be company wide and accessed easily when sending message via Outlook.  I dont want each user to have to add BWContacts as an Outlook Address Book.

[System is SBS2003 SP1, Exchange2003 SP2 , Outlook2003 SP2]
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Question by:Robberbaron (robr)
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Expert Comment

by:questionforraja
ID: 16876804
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by:Robberbaron (robr)
ID: 16877101
I know all about method A. In fact , i stated i didnt want to have to go thru this excercise.

Method B with Public folders looks like it should do something but i cant get it to add Contacts WITHIN a public folder to the address list. (It addes the Folder itself to the address list)
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by:Robberbaron (robr)
ID: 16877105
I'm hoping I  dont  have to sync the Contacts folder with a contacts list in AD just to get it into an Address List !  

I'll probably be asked to sync the contacts folder with an internal DB as well.
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Accepted Solution

by:
Sembee earned 500 total points
ID: 16877472
One of the drawbacks of using a public folder as a contact list is that there doesn't appear to be a straight forward way to get it to appear as an Outlook Address book without visiting the machine.

However, Sue Mosher (Outlook MVP) has some sample code on her web site that looks promising. I have been playing around with it for the last week or so with mixed success (mainly because I have not had the time to progress with it).
http://www.outlookcode.com/jumpstart.aspx

You have to register to get the code, then you want to look at listing 23.1. It uses a form, but the code might be adaptable to do without the code.

It has to be something that is run user side, as address book settings are a per user setting and that cannot be changed. Therefore some kind of script will be required. No magic button on the server to be pressed.

Simon.
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by:Robberbaron (robr)
ID: 16879304
thanks. I'll have to find my old rego info for Sue's site.  Which sample are to looking at.  She has LOTS!

So the AddressLists in exchange server manager can only pull data from the AD ?
The Public Folder search term only returns Mail enabled folders themselves, not the Contacts within ?
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Author Comment

by:Robberbaron (robr)
ID: 16879359
just found this

 http://www.experts-exchange.com/Networking/Email_Groupware/Exchange_Server/Q_21193678.html

where you expand upon GAL options.  Thanks.
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Author Comment

by:Robberbaron (robr)
ID: 16892358
Sue's code has given me food for thought.

looks like I wont be using lists due to usability issues with Staff being unable to make updates

So Public Folder appears the best solution unfortunately as now I have to write a Sink to update the Database when a PF contact is updated.
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Author Comment

by:Robberbaron (robr)
ID: 17049673
No particular solution appears available.  Looking into creating a VB applciation to sync the public folder & DB.
 will be a work in progress for some time.....
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