Solved

# Excel - group same entries...

Posted on 2006-06-11
714 Views
Last Modified: 2012-06-27
Excel 2003

Here is a simple example of what I want to do...

In my spreadsheet I have about 100 entries...
Let's assume that some people owe me money...Tom Dick and Harry...John and Mary...etc...

Tom has 6 entries in my spread sheet
Dick has 4 entries
Harry has 11 entries
etc etc etc

I think there is an automatic function that will group all of Tom's entries and subtotal how much he owes me...
Same for the rest of the folks...

I could sort on "Names" and create a subtotal for my multiple entries...but I think I remember an "automatic" function to do this...

Or am I wrong???

Thanx

0
Question by:stevem5000
• 2
• 2
4 Comments

LVL 81

Accepted Solution

byundt earned 250 total points
ID: 16882510
Hi stevem5000,
It's called a PivotTable.

Creating a PivotTable can be somewhat challenging because of the unfamiliar nature of the wizard. To create a PivotTable:
1) Make sure that each column has a heading label, then select any point within your data
2) Open the Data...PivotTable and PivotChart Report menu item
3) Click Finish in the resulting wizard. This will create a PivotTable on a new worksheet. Or you can click "Next" twice and choose to put the PivotTable in the existing worksheet in step 3 of the wizard. You'll then need to pick the top left cell of that report.

The tricky part come next. You will be presented with a blank PivotTable with big labels for the type of data required in each section. You need to drag named fields from the "PivotTable field list" dialog onto the PivotTable.
4) Drag the "Name" field label into the "Drag Row Items Here" field
5) Drag the "Amount" field label into the "Drag Data Items Here" field

You now have a PivotTable showing the sum of the amounts owed by each different person in the row fields.

Hoping to be helpful,

Brad
0

LVL 2

Author Comment

ID: 16882519
Wow...that was QUICK...!!!!

Let me work with this...make sure it does what I want...

Steve
0

LVL 2

Author Comment

ID: 16891351
Perfect...

Took me a while to figgure it out...but exactly what I needed...

thanx

Steve
0

LVL 81

Expert Comment

ID: 16891386
Steve,
I'm glad to hear you liked the PivotTable approach. It's a powerful tool in the right applications.

Thanks for the grade!
Brad
0

## Featured Post

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Today companies are subjected to more-and-more data, and it won't stop any time soon.  But there are obvious opportunities for reducing data, particularly data duplicated among companies.
Developer portfolios can be a bit of an enigma—how do you present yourself to employers without burying them in lines of code?  A modern portfolio is more than just work samples, it’s also a statement of how you work.
The viewer will learn how to set up a document for the web and print and the recommended PPI for printing.
The viewer will learn how to successfully create a multiboot device using the SARDU utility on Windows 7. Start the SARDU utility: Change the image directory to wherever you store your ISOs, this will prevent you from having 2 copies of an ISO wit…

#### 912 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

#### Need Help in Real-Time?

Connect with top rated Experts

19 Experts available now in Live!