Solved

Excel - group same entries...

Posted on 2006-06-11
4
710 Views
Last Modified: 2012-06-27
Excel 2003

Here is a simple example of what I want to do...

In my spreadsheet I have about 100 entries...
Let's assume that some people owe me money...Tom Dick and Harry...John and Mary...etc...

Tom has 6 entries in my spread sheet
Dick has 4 entries
Harry has 11 entries
etc etc etc

I think there is an automatic function that will group all of Tom's entries and subtotal how much he owes me...
Same for the rest of the folks...

I could sort on "Names" and create a subtotal for my multiple entries...but I think I remember an "automatic" function to do this...

Or am I wrong???

Thanx

0
Comment
Question by:stevem5000
  • 2
  • 2
4 Comments
 
LVL 80

Accepted Solution

by:
byundt earned 250 total points
ID: 16882510
Hi stevem5000,
It's called a PivotTable.

Creating a PivotTable can be somewhat challenging because of the unfamiliar nature of the wizard. To create a PivotTable:
1) Make sure that each column has a heading label, then select any point within your data
2) Open the Data...PivotTable and PivotChart Report menu item
3) Click Finish in the resulting wizard. This will create a PivotTable on a new worksheet. Or you can click "Next" twice and choose to put the PivotTable in the existing worksheet in step 3 of the wizard. You'll then need to pick the top left cell of that report.

The tricky part come next. You will be presented with a blank PivotTable with big labels for the type of data required in each section. You need to drag named fields from the "PivotTable field list" dialog onto the PivotTable.
4) Drag the "Name" field label into the "Drag Row Items Here" field
5) Drag the "Amount" field label into the "Drag Data Items Here" field

You now have a PivotTable showing the sum of the amounts owed by each different person in the row fields.

Hoping to be helpful,

Brad
0
 
LVL 2

Author Comment

by:stevem5000
ID: 16882519
Wow...that was QUICK...!!!!

Let me work with this...make sure it does what I want...

Steve
0
 
LVL 2

Author Comment

by:stevem5000
ID: 16891351
Perfect...

Took me a while to figgure it out...but exactly what I needed...

thanx

Steve
0
 
LVL 80

Expert Comment

by:byundt
ID: 16891386
Steve,
I'm glad to hear you liked the PivotTable approach. It's a powerful tool in the right applications.

Thanks for the grade!
Brad
0

Featured Post

Enabling OSINT in Activity Based Intelligence

Activity based intelligence (ABI) requires access to all available sources of data. Recorded Future allows analysts to observe structured data on the open, deep, and dark web.

Join & Write a Comment

Article by: Rob
Notes 8.5 Archiving Steps and Tips This article covers setting up a Notes archive, and helps understand some of the menu choices making setting up and maintaining a Notes archive file easier.
Today, still in the boom of Apple, PC's and products, nearly 50% of the computer users use Windows as graphical operating systems. If you are among those users who love windows, but are grappling to keep the system's hard drive optimized, then you s…
This video will demonstrate how to find the puppet warp tool from the edit menu and where to put the points to edit.
XMind Plus helps organize all details/aspects of any project from large to small in an orderly and concise manner. If you are working on a complex project, use this micro tutorial to show you how to make a basic flow chart. The software is free when…

743 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

12 Experts available now in Live!

Get 1:1 Help Now