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Memo Field being truncated by Group By

Posted on 2006-06-13
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Last Modified: 2006-11-18
I am sure that there is a better way to write this query, but I don't know what it is.

SELECT  qry_SearchUnion.Problem, Count(qry_SearchUnion.RecapID) AS CountOfRecapID, qry_SearchUnion.Job_Name, qry_SearchUnion.Date, qry_SearchUnion.Error_Code, qry_SearchUnion.Solution, qry_SearchUnion.Primary, qry_SearchUnion.Secondary, qry_SearchUnion.External_People, qry_SearchUnion.[Type of System], qry_SearchUnion.Peregrin_Ticket, qry_SearchUnion.ID, qry_SearchUnion.[Open Time], qry_SearchUnion.[Update Time], qry_SearchUnion.[Alert Status], qry_SearchUnion.Severity, qry_SearchUnion.[CI Severity], qry_SearchUnion.Category, qry_SearchUnion.Title
FROM qry_SearchUnion
GROUP BY qry_SearchUnion.Problem, qry_SearchUnion.Job_Name, qry_SearchUnion.Date, qry_SearchUnion.Error_Code, qry_SearchUnion.Solution, qry_SearchUnion.Primary, qry_SearchUnion.Secondary, qry_SearchUnion.External_People, qry_SearchUnion.[Type of System], qry_SearchUnion.Peregrin_Ticket, qry_SearchUnion.ID, qry_SearchUnion.[Open Time], qry_SearchUnion.[Update Time], qry_SearchUnion.[Alert Status], qry_SearchUnion.Severity, qry_SearchUnion.[CI Severity], qry_SearchUnion.Category, qry_SearchUnion.Title
HAVING (((Count(qry_SearchUnion.RecapID))=8))
ORDER BY Count(qry_SearchUnion.RecapID) DESC;

The memo fields qry_SearchUnion.Problem and qry_SearchUnion.Solution get truncated to 255 characters because of the group by. To test this I copied the query, removed the aggregates and the memos worked on a form. I need to have the Count(qry_SearchUnion.RecapID) AS CountOfRecapID in there, but the other group bys are there just so it wont throw the aggregates error.

I saw this touched on : http://www.experts-exchange.com/Databases/MS_Access/Q_20948020.html?query=query+truncates+memo+field&clearTAFilter=true

but I couldn't get it to work for me, any advice?

I am using Access 2003.
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Question by:psonix
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Accepted Solution

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Leigh Purvis earned 1500 total points
ID: 16895995
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Author Comment

by:psonix
ID: 16897168
tried both of those and they don't work.
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Author Comment

by:psonix
ID: 16897742
I tried the second link that creates the temp table in the subquery, and that will get the memo fields through, but I can't find a way to get the count function involved
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LVL 44

Expert Comment

by:Leigh Purvis
ID: 16898748
have you tried expanding your OrderBy clause to?
ORDER BY Count(qry_SearchUnion.RecapID) DESC, qry_SearchUnion.Problem, qry_SearchUnion.Solution;
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Author Comment

by:psonix
ID: 16904271
I ended up using the second link and having to use it as a base to create a work around off of.
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LVL 44

Expert Comment

by:Leigh Purvis
ID: 16904471
OK glad you're winning.
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