Can a resource mailbox be seen in Public Folders?
Posted on 2006-06-14
We are running Exchange 2003 on a Win 2k3 server. We currently have our conf rooms set up as public folder calendars with mail enable turned on. This allows us to have the ability to invite the conf rooms as resources to meetings, and posts the the information out in Public Folders for all to see. But it does not have the abiltiy to auto accept or decline the meeting based on room availabilty. After doing some research, I see that we can set up a resource mailbox. From what I understand, that means that we would set up a user account, log in and set the calendar options accordingly, and disable the ability for the account to recieve emails. But if we do that, would that mean that everyone would have to go add each resources profile to their outlook? Is there a way to set up a resource calendar, and have it viewed in Public Folders? Or is there a way to have Public Folder calendars auto accept meetings? We have about 10 conf rooms and about 150 employees. It seems that if they added each of these resources to their individual outlook accounts, it would get very confusing. Let me know if you need more info. Thanks.