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Parallel Overallocation

Posted on 2006-06-15
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Last Modified: 2013-11-15
Hi, I'm new to Microsoft Project and am wondering how to resolve the overallocation issue. Suppose that a resource named A has to do three tasks in parallel over 5 days, so the timeline looks like this:

------------
------------
------------
[-- 5 d----]

This obviously overallocates as in a single day the person has to work 8 * 3 = 24 hours. How do I tell Project that while each task will take 5 days to complete (not continuously, but in bursts since a person obviously can't do two things at once, and the total elapsed time will be 5 days for that task), but not get overallocated? I don't want to arbitrarily split the tasks and use complicated slotting to resolve the overallocated issue because that's not realistic...we just want an estimate and "big picture"...
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Question by:NGInterface
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harisrashid earned 500 total points
ID: 16915051
hi,

you will define dependencies among the tasks so that Task B starts when Task A is finished and so on. This will allow the resource to complete one task and move to the other without causing overallocation.

You can also use the resource levelling feature of MS Project that will remove the overallocation by ajusting the task's resource allocation.

Follow this link see a demo on creating task dependencies.
http://office.microsoft.com/en-us/assistance/HA012197761033.aspx

To link tasks (make dependent):
On the View menu, click Gantt Chart.
In the Task Name field, select two or more tasks you want to link in the order you want to link them.
To select nonadjacent tasks, hold down CTRL, and then click the tasks you want to link.
To select adjacent tasks, hold down SHIFT, and then click the first and last tasks you want to link.
Click Link Tasks .

Resource leveling is a way to fix resource overallocation. Generally, resources are leveled in two ways:

1. By delaying a task until the assigned resource has time to work on it.
2. By splitting a task so that part of a task is done when planned and the rest of it is done later when the assigned resource has time.

You can delay or split tasks yourself, or you can have Microsoft Office Project 2003 do it for you, using the Resource Leveling feature. In addition, there are other methods you can use to balance the resource workload. The methods you choose to reduce overallocations depend on the limitations of your project, including budget, resource availability, finish date, and the amount of flexibility available for scheduling tasks.

Kind regards,

Haris

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