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Global Address List as default source of contacts....

Posted on 2006-06-15
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Last Modified: 2010-03-06
Hi All,
I've got a doctor client that is using Exchange on a SBS 2003 network.  When he wants to send a fax from one of the apps on his XP tablet PC apps (via the shared fax on the server), he wants to be able to select from a list of fax recipients with a minimum of menu or control navigation.  When sending the fax, clicking the Address Book button produces a dialog that begins in the Global Address List.  The short list of recipients he wants to have convenient access to (pharmacies, in this case), is in a shared contact list created in Exchange.  

In my opinion, changing the single drop down list from "Global Address List" to "Pharmacies List" is simple enough.  But, he's the client and wants to know it can be even simpler.  Thus my post here.

Here's my questions:

1) Is there a way to import my "Pharmacies List" contacts into the Global Address List?

or

2) Is there a way to have the "Pharmacies List" (an exchange-based shared contacts folder) be the default list (instead of the Global Address List) when the "Address Book" button is clicked in the Send Fax wizard dialog?

Thanks for any advice.

Terry
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Question by:colepc
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Accepted Solution

by:
aa230002 earned 500 total points
ID: 16917090
Here is the KB talking about importing contacts in Global Address list

How to use Csvde to import contacts and user objects into Active Directory
http://support.microsoft.com/?kbid=327620

How many contacts are there in this list? it will create as many objects in AD and all these contacts will be visible to everyone accessing the Global Address List ( If these are personal contacts, you might not want to publish them in the GAL)

2. when you click on "Address Book", you get a new "Address Book" window - Click on Tools - Options - and select the address book that you want in the "show this address book first" drop down list.

Thanks,
Amit Aggarwal.
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Author Comment

by:colepc
ID: 16917129
I'll review the link provided.  However, on your #2, clicking on "Address Book" from the fax wizard produces an Address Book dialog, but it doesn't include a "tools" menu.  The only choices are "To>" and "Advanced".  The context of the advanced menu is for the contacts (new, properties of the one selected, etc.), not the address book.  I believe I'm looking at a different UI than you intended.  Please advise.

Thanks,
Terry
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Author Comment

by:colepc
ID: 16917136
Never mind...I found it.  For reference, it is the "Tools" > "Address Book" menu from within Outlook where I found it.
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Author Comment

by:colepc
ID: 16917152
Defining the preferred starting list was the solution I was hoping for.  Thanks for your very prompt help!

Terry
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Expert Comment

by:DAKARG
ID: 25742505
Is there a way to change this with a global policy for every client?  When you click on "Address Book", you get a new "Address Book" window - Click on Tools - Options - and select the address book that you want in the "show this address book first" drop down list.
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