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Exchange forward mail after server side rules?

Posted on 2006-06-17
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Last Modified: 2008-02-01
I have a client who is subscribed to several mail lists - he has rules to move these into folders, but would like them NOT to be forwarded to his blackberry (we're forwarding to the bb email account, he's not using redirector or BES).

Is there a way to set things up so that the BB only receives the mail that isn't moved to specific folders?

Thanks - Joe
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Question by:jpresto
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Sembee earned 1000 total points
ID: 16927958
If you are forwarding on the server then that does its thing first - before any rules. If you want more control then you will need to forward as a rule - and that will mean opening up automatic forwarding to all users.

Another option would be a BES. You can get the Express edition for free, it includes a CAL for one Blackberry device and additional CALs are cheap. You can have up to 15 devices on the Express edition.

Simon.
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by:jpresto
ID: 16928012
What are the nuances with forwarding? It looks like there are forward and redirect rules- are they both server-based? You mention opening up this feature, does it need to be turned on?
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by:Sembee
ID: 16929596
By default, Exchange doesn't allow automatic forwarding via rules in Outlook. This doesn't affect forwarding via a contact on the mailbox setting in active directory.

Therefore if you want users to be able to forward email messages via rules, then you have to enable it in Exchange System Manager.

ESM, Global Settings, Internet Message Formats. Right click on the default and choose Properties. Click on the Advanced tab and enable "Allow automatic forward".

You could create a new Internet Message Format, set the domain as the Blackberry domain (so *.blackberry.com I think it is) and then set Automatic Forwarding there. That should work.

The user's rules would then need to be tweaked so that the forward to the Blackberry takes place after the other rules have run. It would probably involve some "Stop Processing rules" on each sub component.

If you don't restrict the automatic forwarding, then anyone can forward anywhere. If you allow that, then it is only a matter of time before someone sets up an email loop (usually accidentally) where messages end up being bounced between two servers. Eventually one server will crash - and it will probably be yours.

Simon.
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