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Need to quickly delete all mail from an archive mailbox

Posted on 2006-06-18
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Last Modified: 2010-08-05
I've set up a mailbox to have all incoming mail go there for archiving.  Well, it's inbox is now at 141000 e-mails.  Is there a way to empty the inbox quickly?  Currently it only lets me delete a few hundred at a time.

Thanks,

J.R.
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Question by:jrsitman
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Expert Comment

by:war1
ID: 16931811
Greetings, jrsitman !

Is the Inbox the only emails that you are have archive?  No archive sent emails?  If only Inbox emails, then do a search for and rename archive.pst.  If the archive emails are gone and nothing else is removed, then you can delete the archive.pst file.

Archive.pst is normally located in C:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook folder or C:\Documents and Settings\<user>\Application Data\Microsoft\Outlook folder. It is a hidden file. Go to any folder and select Tools > Folders Options > View. Check "Show hidden files and folders". Click OK.

Best wishes!
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xpsavy earned 500 total points
ID: 16932324
Hi jrsitman

step 1: Select the archive folder
step 2;  highlight one of the archive mail press ctrl + a
step 3 : press shift + del

all the mails will be deleted

All the best
Rupesh Krishna
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Expert Comment

by:PsyClone2k
ID: 16932957
A word of note on Rupeshs suggestion... do the Ctrl + A and walk away from the machine for 20 minutes. (maybe longer while outlook completely hangs) - Then do the same thing again for the shift-del operation.

If you're deleting everything in one abnormally large folder.. why not copy the smaller folders into a new PST and just delete the original :o)

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by:xpsavy
ID: 16932994
Hi PsyClone2k

That depends upon the speed and performance of the computer deleting and renaming archive may be a better solution
there r different ways to approch a problem mine may be one of that

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Expert Comment

by:Sembee
ID: 16934486
If this is Exchange, why don't you just drop the mailbox and recreate?

Simon.
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Author Comment

by:jrsitman
ID: 16934502
Because there is a lot of data in sub folders I need.  So far XPSAVY's suggestion is working, but I'm still waiting for it to finish the delete.  It's been deleting for over 4 hours.  But almost finished.
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Author Comment

by:jrsitman
ID: 16934628
XPSAVY's suggestion worked.  It took over 4 hours but it worked.

thanks
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by:PsyClone2k
ID: 16940741
I didn't deny it wouldnt work - I just knew it would take an aeon ^^
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Control application downtime with dependency maps

Visualize the interdependencies between application components better with Applications Manager's automated application discovery and dependency mapping feature. Resolve performance issues faster by quickly isolating problematic components.

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