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Group Policy Auto-archive Solution for OWA?

Posted on 2006-06-21
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Hi,

We run Exchange 2003 on a Server 2003 (Standard) Domain Controller.  Several users have Outlook 2003, but most use OWA.  Our Exchange store keeps growing, and users are not archiving or deleting Junk emails.  I would like to implement a Group Policy where:
1.  Emails that are older than 6 months are either deleted, or auto-archived off into their personal H: drives.
2.  Mailbox size cannot get larger than 500 MB.
3.  Must work on users who only use Outlook Web Access

Is there a way to implement this in Group Policy?  Can you archive in OWA?

I would like this to be as seamless as possible for the users, as most of them do not even know what autoarchive is.

Thanks for your help!
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Question by:ES13Raven
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Chris Dent earned 2000 total points
ID: 16954747

1. Deletion can be achived by setting up a Mailbox Management Policy in a Recipient Policy in Exchange System Manager. (New Policy, Mailbox Manager Setting). Then you have the options to delete or do as you see fit to the items in peoples mailboxes.

2. Also in Exchange, it can either be set on each Mailbox Store (properties for the store), or set as a System Policy so it will apply to all stores in the Administrative Group.

3. The first two so far work with OWA as they are serverside processes.

The complication comes when you want to add in Auto-archiving. Autoarchive is a function of Outlook not Exchange so it will neither work from the server side or in OWA. You can configure it in Group Policy of course, but it will only apply to Outlook clients (and not OWA).

Chris
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