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Viewing/Messaging users connected via RWW or OWA in real time.

Posted on 2006-06-24
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Last Modified: 2008-01-09
Is there a way to view and/or monitor user who are accessing the server via RWW and/or OWA while they are connected?
Also, can I send a connected user a message like users listed in the Task Manager?
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Question by:Slator
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by:Jeffrey Kane - TechSoEasy
ID: 16976136
Hey Slator!

When a user authenticates to use OWA or RWW they are not actully logging into the network (unless they then login to their workstation desktop from within RWW).  The OWA and RWW basic login is merely a credential check to allow the user to view the data on those sites.  So sending a "Messgenger Service" message  (which is what happens when you display users in the Task Manager and then Right Click a user name > Send Message...) would not be possible because technically they aren't "logged in" to the network.

But I would wonder what you are using this for, since the message is only a one-way communication.  Perhaps there would be an alternative method if you can describe what it is that you want to accomplish.

Jeff
TechSoEasy

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by:Slator
ID: 16983622
Jeff,

Thanks for the response.

My problem is that I am having a more and more difficult time performing maintenance/changes to the system (data, server, etc.) when no one is using the system.  Since I donate about half of my time to the ministry that owns the SBS system, I want to be able to perform my work when it suits me.  For example, I perform most of this type of work on the weekend and/or very early in the morning.  Lately, I have been running into users already logged on to the system at 6:30AM and/or 8:00PM Sunday evening.  Therefore, What I am looking for is a way to know who is on the system (RWW, OWA, etc.) and send them a 1-way message to log off.

Thanks,
Slator
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Jeffrey Kane - TechSoEasy earned 250 total points
ID: 17009143
Unfortunately, there isn't currently a live view of who is logged on through RWW and OWA because these are essentially web interfaces.  

However, most maintenance items do not require that users log off... unless, of course you are rebooting the server... but even then, users connected to OWA or to their own desktop through RWW would not be at great risk for data loss or other problems should you have to reboot.   The worst case I can think of would be if someone was composing a new email message in OWA it could be possible for them to lose it if you rebooted.  However, it's also possible that they would never know the difference if the reboot went quickly enough.

A user connected to their desktop through RWW would just be disconnected... no problem there since RDP is designed to handle such disconnections.

Even if you were to run the Configure Email and Internet Connection Wizard, most users wouldn't even notice, and it certainly isn't a risky thing to do.

Jeff
TechSoEasy
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