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How to edit a server-based rule easy

Posted on 2006-06-29
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Last Modified: 2010-03-06
Hi All,

I would like to edit a server-based rule out of my Outlook client.

I have Exchange 2003 Sp2 and a lot of Outlook 2003 clients. I have a marketing@ mailbox and a server-based rule that moves all incoming messages for this mailbox to "marketing" Public Folder, that we share with 3 marketing people.
It works ok but sometimes I need to edit this rule for improving it. Since now, I must to edit it from any Outlook client, mount this marketing@ mailbox and then edit it. And this is not useful.

Do you know any way to edit this marketing@ server-based rule easy, out of my Outlook client? (I have also heard about that server-based rules are on a hidden files or something else. Can I edit this?

It would be nice if it exists any admin tools at exchange for edit those server-based rules.

Thank you all
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Question by:isaacmateo
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LVL 104

Expert Comment

by:Sembee
ID: 17011112
pfdavadmin MIGHT do it.
http://msexchangeteam.com/archive/2006/06/13/427944.aspx

Otherwise you are looking at Outlook for rules management. Rules, even server side, have been traditionally managed by Outlook and nothing else, as even server side rules are considered a client setting.

Simon.
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Author Comment

by:isaacmateo
ID: 17040958
Hi Simon,

Thank you but this does not help me, because I want a sinple option for edit this. Anyway thanks for your info
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LVL 104

Expert Comment

by:Sembee
ID: 17040976
Such a thing doesn't exist. Outlook rules are considered to be client side settings.

Simon.
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Author Comment

by:isaacmateo
ID: 17041020
Simon,

In fact, I would like to share all emails received to marketing@ account with marketing people, without having to re-send these messages to all team collegues (maybe 1 thousand emails / day). For that I created a rule that moves these to a marketing PF... I don't know another better way for doing it.

Maybe is there another easiest way? If you think, please tell me :)

Thanks!
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LVL 104

Expert Comment

by:Sembee
ID: 17041092
You asked about adjusting server side rules - which is what I based my answer on.

A better method for sharing email sent to a certain address is to simply move the address to something else - like a public folder or a distribution list.

Simon.
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Author Comment

by:isaacmateo
ID: 17041182
Hi, thanks for reopening it, sure my way is not the best way for asking it, sorry...

About to move to something else (PF or distribuition list), I mean that I have 4 main folders at marketing@ mailbox (inbox, spam, errors, unsubscribe) and then I must to classificate before marketing people can see it. I don't know how to make it then... Any ideas?

Thanks


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LVL 104

Accepted Solution

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Sembee earned 1000 total points
ID: 17041243
For sharing email addresses, you usually have three options.

1. Distribution list.
This is the easiest to setup. All users who need a copy of the emails to a certain address are members of the list. The external email address is on the list.

2. A mail enabled public folder.
This is probably the most common way. The email address is attached to the public folder. Permissions are set as required - this can include mixed permissions - so some people only have read access.
You could combine this with option 1 - have the public folder as a member of the distribution list.

3. Shared mailbox.
Another fairly common way of doing this. All users who need to see the email message have permissions on the mailbox and it is opened via the additional mailbox feature.

However if you have multiple folders under marketing, then another option would be to leave marketing@ on its own mailbox (if not already). Then configure your rules on that mailbox to move everything around. Once set, grant permission to that mailbox to the marketing group.

Using the shared folder system will not work, as you are limited on what folders you can open through that system.

Simon.
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