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Powerpoint autofit settings not "sticking"

Posted on 2006-06-29
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Last Modified: 2008-01-09
I am using Powerpoint version 11.6361.6360 SP1 (from the About box). I manually set a bunch of slide titles and slide bodies by checking the radio button "AutoFit Text to Placeholder" in the AutoFit pop up menu. Then I save the presentation (both with fast save allowed checked and unchecked) and reload it. Voila, my manual settings are reset back to "Stop Fitting Text to This Placeholder". Any idea what's going on? Thanks. -- Nick
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Question by:metanick
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12 Comments
 
LVL 6

Expert Comment

by:garlin007
ID: 17010731
It appears that the Autofit setting is not a property that can be saved with individual placeholders. Instead, it is a session setting (i.e. a setting that lasts until you close PowerPoint) that is On or Off for each placeholder.

First you set the defaults for all Title Text and all Body Text using Tools, AutoCorrect Options, as explained in this article

http://office.microsoft.com/en-us/assistance/HP030698921033.aspx

The first time you edit any placeholder in a session, the autofit option will be on or off, depending on the default you set for that type of placeholder (Title or Body). Then you can then override the default setting for the remainder of the session using the AutoFit Options button, as explained in this article

http://office.microsoft.com/en-us/assistance/HP030704031033.aspx

When you close your presentation and reopen it, all the settings revert back to the defaults for each type of text (Title or Body).
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Author Comment

by:metanick
ID: 17011265
"When you close your presentation and reopen it, all the settings revert back to the defaults for each type of text (Title or Body)."

This is not the case. I should have added that upon reopeing my presentation, some of my titles and bodies retain my manually set autofit settings, but some don't. That's what makes it so frustrating. I can't figure out a pattern or what is reset or why.
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LVL 6

Expert Comment

by:garlin007
ID: 17012134
I am afraid that I can't test much for you on my system, since I have PowerPoint 2002 and that version does not appear to have an option to override the default autofit behaviour on a slide by slide bases. However, I don't think that the placeholders are retaining the autotext settings, I think that when you autosize the text in the placeholders has been permanently re-sized. If the default is to not autofit, and you were to add more text to a placeholder that was shrunk to fit in a previous session, I don't think it will shrink more - it will just stay at the font size that fit before you added more text. Likewise, if you delete text, it will not grow to fit, it will stay at the smaller size. You have to turn autofit back on to get the text to re-size.
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Author Comment

by:metanick
ID: 17014844
Thanks for your continuing efforts to diagnose this issue. Let me be clearer. Currently, the Tools|AutoCorrect dialog box has both "AutoFit body text to placeholder" and "AutoFit title text to placeholder" CHECKED. I then go to a title that isn't fitting and I click on the little autosize button in the lower left corner of the title text box and select the "AutoFit Text to Placeholder" popup menu. So now I've both specified by default AND by slide that I want the title to be AutoFit. I close and reopen the file. Viola! The title is NO LONGER autosized!

According to my understanding of your diagnosis, this should not be happening. If I understand you correctly, you believe that if I have AutoFit as my default, that when I reopen, both title and body text boxes should reset to AutoFit. That is NOT what is happening.
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LVL 6

Expert Comment

by:garlin007
ID: 17015399
I grabbed a copy of PPT 2003 so I could investigate further.
1. I created a simple presentation with a single slide that has a title on the top and an empty box below intended to hold points. Both my automatic autofit options were on. I typed in the title "This is a very long title that barely", which is just enough to cause the text to shrink. I turned off the autofit and saved the document. When I re-opened the document autofit for that placeholder was still off, despite what the documentation says.
2. I then turned on the autofit again and saved again. This time the text was shrunk when I opened the document.
3. I tried every which way to duplicate your problem, but I could not. Can you post your file, or the just one slide with the problem, to a public place so we can look at it?
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Author Comment

by:metanick
ID: 17016472
Here is a link to the file: http://www.box.net/public/dvl4li0oyu . The titles on the last 3 slides (numbered 2-4) do not retain their AutoFit setting (ie they always revert to "Stop Fitting Text to This Placeholder" when the file is reopened).
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LVL 6

Accepted Solution

by:
garlin007 earned 200 total points
ID: 17020642
After extensive testing, this is how I think PowerPoint AutoFIt actually works (seems to be the same for version 2002 and 2003)

For the first 3 tests (1, 2a, 2b), AutoFit is turned on before save, and then inspected after re-opening the file. I call the font without AutoFit on the "larger font" (32 in your case), and the font with AutoFit on the "smaller font" (28 in your case).

1. If text is takes more than one line with the large font, and can fit on one line with the small font, then PPT remembers the AutoFit setting.
2. If the text requires two lines with both the large and small fonts, then PPT always reopens with AutoFit off. 2a. If the default font was used for the placeholder, the font reverts back to the large size.
2b. If the font was overriden to anything but the large or small font size (i.e., since the large size is 32, you can override to anything but 28, since the small size is 4 points smaller than the large size), then the small font size is remembered. However, as soon as you edit the text then the font resizes to the large overridden font since AutoSize is off.

For the next 2 tests, Autofit is turned Off before overriding the font size and saving.
3a. If you resize the font to the small size, the behaviour is the same as in 2a, and even though autofit was off when you resized and saved, PowerPoint acts as if it was on and resizes the font back to the large size.
3b. If you resize the font to anything but the small size, then PowerPoint remembers it.

Since your titles span 2 lines, the solution to your problem is to use 3b. Turn off AutoFit, and resize to a font that is one point smaller than the small size. In your case 27 will do the trick. However, if you subsequently change the AutoFit setting for the placeholder, then PowerPoint will re-apply either the large or small font, and you are back to situation 2a.
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Expert Comment

by:garlin007
ID: 17020665
Clarrification, for 2b, small fond size is remembered should be the small version of the new font size applied is remembered. So, if you override to 38 point and apply AutoFit to make it 34, then 34 is remembered.
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Author Comment

by:metanick
ID: 17021055
Wow. You did it. Thanks. What a bizzare bug. I've been using AutoFit for years and never ran into this, or never noticed it. Thanks for the exhaustive testing.
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LVL 6

Expert Comment

by:garlin007
ID: 17209723
Metanic - Please close this question before daleoran does, so you can award me an appropriate grade for the hours I spent testing for you.
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