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Exchange Resources Calendar- Item checkouts

Posted on 2006-07-06
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Hi there,

What's the best way to set up a single Calendar for items to be checked out in Exchange 2003?  We have a couple vehicles, board rooms, laptops, projectors, etc for checkout use.  I'm trying to have a calendar view that has a list of all of these item's availability shown to the rest of my organization when they are checked out, busy, free, etc.  I have gone as far as creating a new Public Calendar item in my default Public Folder.  I've called it "Resource Calendar".  I read an article on the net on that's where to start.  Is that correct?  If so, what's the next step?

I'm unfamiliar with setting up something like this for equipment and checkout purposes, but am familiar with Group Calendars to view my coworkers schedules.  How are all of you doing this?

My goal:  To have someone schedule a meeting request for "board room A" and have it book the necessary time slot if it's available.  If "board room A" has already been scheduled to be in use by someone else, have it send an e-mail back to the user stating that there is a scheduling conflict.  Is this possible?

and if that is feasible....

Next Goal:  To have any request sent to the "Resource Calendar" items (board room A, car1, car2, etc) to be e-mailed to someone who can approve or disapprove the scheduling and checkout of those items.  I hope that makes sense.  Think of it as a Moderated Folder (Calendar Item), but for a group of equipment/resources.

In addition, anyone have any links to articles/tutorials for equipment checkout or something similar???

Thanks!
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Question by:rmurdockfed
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by:rmurdockfed
ID: 17053645
Forgot to mention...I'm using Exchange 2003 SP1.
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kristinaw earned 1600 total points
ID: 17053664
there are a couple of 'microsoft' ways to do this. they both work pretty well, but each item should be set up with it's own, separate account:

outlook direct booking: http://support.microsoft.com/default.aspx?scid=kb;en-us;291616
the auto accept agent: http://www.microsoft.com/technet/prodtechnol/exchange/2003/library/autoaccpt.mspx

option A is the easiest, option B is a bit more complicated but probably better for larger environments.

kris.
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by:kristinaw
ID: 17053677
very good article comparing the two processes from the exchange blog team:

http://msexchangeteam.com/archive/2006/02/22/420275.aspx

kris.
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