password protect an email

Directors of our company have requested that their secretaries be able to acces their mail so that minor issues can be dealt with, by sending replies on their behalf

This is easy, by allowing the secretary to have full rights to their mailbox.

The problem is that there are some emails (from other directors) that are for their eyes only.

How can the sending person secure the message, by  requiring the receiver to input a password to open the sensitive emails
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RWJDComConnect With a Mentor Commented:
You could use PGP or a digital certificate (w/ password) from Thawte ( or Verisign (

Your best bet is to setup seperate mail accounts for the critical message.

Then if it were something of that nature they would be the only ones to see it.
Erik BjersPrincipal Systems AdministratorCommented:
Outlook has the ability to encrypt messages under options when creating a new message.  If the director encrypts the message and only the other director knows how to decrypt the message then the secretart can not read it.

Outlook Express (should be close to the same in Outlook)

Free Tool: ZipGrep

ZipGrep is a utility that can list and search zip (.war, .ear, .jar, etc) archives for text patterns, without the need to extract the archive's contents.

One of a set of tools we're offering as a way to say thank you for being a part of the community.

What is the E-Mail system?

You can make use of digital certificate to encrypt the mail.

Can generate the digital certificate by yourself using openssl, or purchase from Thawte, Verisign, etc.

If you are using Outlook Express, go to Help > Contents and Index > Create and Sending Email Messages > Sending secure messages.

jsulliva1957Author Commented:
The email system is Microsoft Outlook, client and Exchange 2003 on the server
I recommed what RWJDCom said, Use PGP, especially if its confidential/company secret information.
Erik BjersPrincipal Systems AdministratorCommented:
I agree with the others PGP is a good option, and fairly easy to use

You may have users that are capable.

I find a lot of the time if it requires more steps then users typically will not do it.

The answer eb gives is a great answer, but be aware of the users and what they can do consistantly.
jsulliva1957Author Commented:
Thanks everyone.

PGP looks like a good option. Can anyone give me a good step by step guide to implement this using a certificate that I generate myself using openssl
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