mike99c
asked on
Help with resources viewing their tasks in Microsoft Project web access
Hi,
I am just new to Microsoft Project and I am trying to get it up and running for our small company. I have set up all the projects in Project and we have got the Web Project Server set up as well. In Web Access I would like each of my staff members to be able to see clearly a list of tasks that they have for that particular day so that they can login each morning and see what they have to work on and how long they have on each task. Is there a way to do this? I would think it would be included in the reports section but I have searched and can't find anything suitable. I can make it display the normal gantt chart to my staff members but that is a bit confusing to them and I just want it to be simple and obvious.
Here is an example of what I would like to do if at all possible (note that I am using multiple projects which is making things more complicated again):
Resource: Melanie
Date: 27-06-06
Project - Task - time allocated - percentage complete.
Project 1 - Gather the requirements for the project - 2 hours - (shows the percentage of task that should be completed that day. Gives them the ability to enter in their own percentage at end of day)
Project 3 - Meeting with the other members of the team - 5 hours - 25%
Project 1 - Update the statistics for the site - 5 hours - 25%
If there was any way of also showing overdue tasks from previous days as well then that would be great.
Any help is most appreciated! Thanks!
I am just new to Microsoft Project and I am trying to get it up and running for our small company. I have set up all the projects in Project and we have got the Web Project Server set up as well. In Web Access I would like each of my staff members to be able to see clearly a list of tasks that they have for that particular day so that they can login each morning and see what they have to work on and how long they have on each task. Is there a way to do this? I would think it would be included in the reports section but I have searched and can't find anything suitable. I can make it display the normal gantt chart to my staff members but that is a bit confusing to them and I just want it to be simple and obvious.
Here is an example of what I would like to do if at all possible (note that I am using multiple projects which is making things more complicated again):
Resource: Melanie
Date: 27-06-06
Project - Task - time allocated - percentage complete.
Project 1 - Gather the requirements for the project - 2 hours - (shows the percentage of task that should be completed that day. Gives them the ability to enter in their own percentage at end of day)
Project 3 - Meeting with the other members of the team - 5 hours - 25%
Project 1 - Update the statistics for the site - 5 hours - 25%
If there was any way of also showing overdue tasks from previous days as well then that would be great.
Any help is most appreciated! Thanks!
ASKER
Hi Haris,
Thanks for your help. I have actually already seen the timesheet view and while it's better than the Gantt chart view it's not exactly what I'm looking for. If there not a way for each staff member to be shown exactly what they need to work on on that specific day and how many hours they are supposed to spend on each task? Any additional help would be most appreciated.
Thanks!
Thanks for your help. I have actually already seen the timesheet view and while it's better than the Gantt chart view it's not exactly what I'm looking for. If there not a way for each staff member to be shown exactly what they need to work on on that specific day and how many hours they are supposed to spend on each task? Any additional help would be most appreciated.
Thanks!
ASKER CERTIFIED SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
Thanks Haris, your help is most appreciated.
I have done this and while it does show all the current tasks I really wanted a clearer way to show them. Is there no better way to just always show the current days tasks when a user logs in? I am also a little confused with how I (as the project manager) can see the overview of each project? I have been told that the web collaboration features of microsoft project aren't very strong - would you agree with that? And if so, is there perhaps another program that you might recommend over this for a small company with multiple projects? It's all a little overwhelming so I appreciate your help.
I have done this and while it does show all the current tasks I really wanted a clearer way to show them. Is there no better way to just always show the current days tasks when a user logs in? I am also a little confused with how I (as the project manager) can see the overview of each project? I have been told that the web collaboration features of microsoft project aren't very strong - would you agree with that? And if so, is there perhaps another program that you might recommend over this for a small company with multiple projects? It's all a little overwhelming so I appreciate your help.
hi,
As a project manager you can create customized views in Web access to view project information.
The right tool for a project manager is to use the MS Project desktop application linked to the project server.
Web collabortion features of MS project are quite strong. However there is a learning curve involved in getting to work with MS Project Server, MS SharePoint, and Project desktop application.
Regards,
Haris
As a project manager you can create customized views in Web access to view project information.
The right tool for a project manager is to use the MS Project desktop application linked to the project server.
Web collabortion features of MS project are quite strong. However there is a learning curve involved in getting to work with MS Project Server, MS SharePoint, and Project desktop application.
Regards,
Haris
ASKER
Thanks for your help. I have set it up so that you can just see the existing day in timesheet view but every time you log out it defaults back to normal and it doesn't clearly indicate which day is today. I think I will look into other solutions. I appreciate your help.
ASKER
Actually, just before I close this topic, can you tell me if there's a way of setting it so that whever you go to timesheet view it shows the current days work by default? And is there a way to show with this the exact number of hours that the staff member needs to work on each task in order to be up to date?
Thanks again.
Thanks again.
A.
On the Tasks page in Project Web Access, in the side pane, click View my tasks.
Under Show tasks using, select either Timesheet view or Gantt Chart options.
Under Tasks displayed, select All tasks to see all of your tasks, or select CURRENT TASKS to view current and pending tasks.
B.
Refer to the link
http://office.microsoft.com/en-ca/assistance/HA011643421033.aspx
it will guide you through customizing the project web acess views to your requirements.
Regards,
Haris
On the Tasks page in Project Web Access, in the side pane, click View my tasks.
Under Show tasks using, select either Timesheet view or Gantt Chart options.
Under Tasks displayed, select All tasks to see all of your tasks, or select CURRENT TASKS to view current and pending tasks.
B.
Refer to the link
http://office.microsoft.com/en-ca/assistance/HA011643421033.aspx
it will guide you through customizing the project web acess views to your requirements.
Regards,
Haris
The resources can view the tasks assigned in the "tasks / time sheet" view. The tasks assigned are listed and the resources can update the information. As they enter updates the project manager will have to approve the updates.
View Timesheet is a global permission that allows a user to view the Timesheet in Project Web Access and report their progress against project assignments. Grant this permission to any team member or team lead who needs to report his or her hours by using a timesheet that is tracked within (or related to) the Project Server timesheet.
Following is a link to the article "Record progress and respond to updates" on microsoft site that will guide you through task assignment and updates.
http://office.microsoft.com/en-us/assistance/HA011116711033.aspx
Regards,
Haris