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Determining the size of individual folders in Mail view.

in Lotus Notes (Mail view), I have a number of folders and subfolders where I store various pieces of email so that it doesn't sit in my Inbox.  I know how to find out the size of an entire email database but am wondering if there is a way to find out the size of individual folders or groups of folders\subfolders.

Thanks!
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Olga_Bianchi
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Olga_Bianchi
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2 Solutions
 
brwwigginsIT ManagerCommented:
It will be difficult because the folders just hold pointers to the back end documents. You would have to get a collection of all the documents in that folder and try to sum them up.

Or you could modify the view to add a size column and total it up
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Sjef BosmanGroupware ConsultantCommented:
Hope this will be of help to you:
    http:Q_21877583.html "Establish the folder size"
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Olga_BianchiAuthor Commented:
can you tell me how to do this??
"Or you could modify the view to add a size column and total it up"

thanks
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Olga_BianchiAuthor Commented:
I figured out how to total a size colum in an individual folder, now I need to know how to do this:  (written as part of the solution given in another request)

"then later i used "Upgrade Folder Desgin" to apply changes to all folders and it works for all."


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Olga_BianchiAuthor Commented:
From sjef bosman, I was able to find out how to determine the total size for individual folders - thanks.

I now have 3 problems:
1 - I have multiple layers of subfolders within subfolders within folders.  I'd like to be able to get one total size of all subfolders within a folder (i.e. not just a size column total for each individual subfolder - as I have to add up all of the individual subfolder size totals to get a grand total which takes a long time to administer.)

2 - For a folder that has numerous subfolders inside of it, when I change the Size column to "Total" for the main folder, it removes the subfolders from the folder and makes them 1st level folders - any idea why?

3 - After changing the Size column properties for one folder, how do I apply it to all folders so that I don't have to change the Size column properties for each individual folder??
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brwwigginsIT ManagerCommented:
you have to modify the template used for your mail file to be able to upgrade all folders. The folders are based on the Inbox folder design and to be able to use the "upgrade folder design" option you must update the inbox design first. When you run the "upgrade folder design" option it refreshes each folder against the inbox design.

You will probably not be able to modify the template and need to contact your administrator. Modifying the template involves changing the desgin for everyone (unless they want to maintain a design just for you)
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Olga_BianchiAuthor Commented:
Awesome thanks...

Any answer to my problem "I have multiple layers of subfolders within subfolders within folders.  I'd like to be able to get one total size of all subfolders within a folder (i.e. not just a size column total for each individual subfolder - as I have to add up all of the individual subfolder size totals to get a grand total which takes a long time to administer.)"

This is key for us.
Thanks.
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Sjef BosmanGroupware ConsultantCommented:
What's the use?? One mail can be in several folders, but it's still one mail. The sum of all mails in all folders will most likely be greater than the real size of the database. I hope it's taken into consideration as well...
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Olga_BianchiAuthor Commented:
Actually - there is a use.

Instead of having to add a total to every Size column in every subfolder (in some cases multiple layers of subfolders) and then adding them up, we'd like to be able to find out from the root level folder what the total Size is for ALL subfolders within that folder.

Please let me know if you can help me with this or not.

Thanks.
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