What is DSum used for and what is the syntax?

Posted on 2006-07-10
Last Modified: 2012-05-05
Hi Experts,

What is DSum used for and what is the syntax?

Question by:indyng
LVL 142

Accepted Solution

Guy Hengel [angelIII / a3] earned 125 total points
ID: 17072192
select dsum("pay_amount", "employee_pays", "eployee_id = '" +  id +  "' ")
from employees

LVL 65

Assisted Solution

rockiroads earned 125 total points
ID: 17072198
DSUM is used to get the total sum of a field from a given table

syntax is

DSUM("field","table","optional where clause")

the last parameter is optional, used to filter what records u want to total

LVL 142

Expert Comment

by:Guy Hengel [angelIII / a3]
ID: 17072199
it's like a subquery shortcut..

Assisted Solution

riaancornelius earned 125 total points
ID: 17072202
How to run any project with ease

Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
- Combine task lists, docs, spreadsheets, and chat in one
- View and edit from mobile/offline
- Cut down on emails


Author Comment

ID: 17072224
rockiroads ,
Does it have to be from a table? Can it be from a query?

LVL 65

Expert Comment

ID: 17072237
More info

DSUM is considered a Domain Aggregate function, and it works just like DMAX, DMIN, DLOOKUP, DCOUNT
All these have the same syntax,

If u had a table called Fred and u had field called Credit
And the data was like this

FredID, Credit

1, 10
2, 20
3, 15
4, 10
3, 20


DSUM("Credit","Fred") will return 65
DSUM("Credit","Fred","FredID=3") will return 35

This is taken from the online help page

You can use the DSum functions to calculate the sum of a set of values in a specified set of records (a domain (domain: A set of records defined by a table, a query, or an SQL expression. Domain aggregate functions return statistical information about a specific domain or set of records.)). Use the DSum function in Visual Basic, a macro (macro: An action or a set of actions you can use to automate tasks. Macros are recorded in the Visual Basic for Applications programming language.), a query expression, or a calculated control (calculated control: A control used on a form, report, or data access page to display the result of an expression. The result is recalculated each time there is a change in any of the values that the expression is based on.). Variant.

expression.DSum(Expr, Domain, Criteria)

expression   Required. An expression that returns one of the objects in the Applies To list.

Expr  Required String. An expression that identifies the numeric field whose values you want to total. It can be a string expression (string expression: Any expression that evaluates to a sequence of contiguous characters. Elements of the expression can include: a function that returns a string or a string Variant (VarType 8); a string literal, constant, variable, or Variant</.) identifying a field in a table or query, or it can be an expression that performs a calculation on data in that field. In expr, you can include the name of a field in a table, a control on a form, a constant, or a function. If expr includes a function, it can be either built-in or user-defined, but not another domain aggregate or SQL aggregate function.

Domain  Required String. A string expression identifying the set of records that constitutes the domain. It can be a table name or a query name.

Criteria  Optional Variant. An optional string expression used to restrict the range of data on which the DSum function is performed. For example, criteria is often equivalent to the WHERE clause in an SQL expression, without the word WHERE. If criteria is omitted, the DSum function evaluates expr against the entire domain. Any field that is included in criteria must also be a field in domain; otherwise, the DSum function returns a Null (Null: A value you can enter in a field or use in expressions and queries to indicate missing or unknown data. In Visual Basic, the Null keyword indicates a Null value. Some fields, such as primary key fields, can't contain Null values.).

For example, you could use the DSum function in a calculated field expression in a query to calculate the total sales made by a particular employee over a period of time. Or you could use the DSum function in a calculated control to display a running sum of sales for a particular product.

If no record satisfies the criteria argument or if domain contains no records, the DSum function returns a Null.

Whether you use the DSum function in a macro, module, query expression, or calculated control, you must construct the criteria argument carefully to ensure that it will be evaluated correctly.

You can use the DSum function to specify criteria in the Criteria row of a query, in a calculated field in a query expression, or in the Update To row of an update query (update query: An action query (SQL statement) that changes a set of records according to criteria (search conditions) that you specify.).

Note   You can use either the DSum or Sum function in a calculated field expression in a totals query (totals query: A query that displays a summary calculation, such as an average or sum, for values in various fields from a table or tables. A totals query is not a separate kind of query; rather, it extends the flexibility of select queries.). If you use the DSum function, values are calculated before data is grouped. If you use the Sum function, the data is grouped before values in the field expression are evaluated.

You may want to use the DSum function when you need to display the sum of a set of values from a field that is not in the record source for your form or report. For example, suppose you have a form that displays information about a particular product. You could use the DSum function to maintain a running total of sales of that product in a calculated control.

Tip   If you need to maintain a running total in a control on a report, you can use the RunningSum property of that control if the field on which it is based is included in the record source for the report. Use the DSum function to maintain a running sum on a form.

Note   Unsaved changes to records in domain aren't included when you use this function. If you want the DSum function to be based on the changed values, you must first save the changes by clicking Save Record on the File menu, moving the focus to another record, or by using the Update method.

The following example returns the summation of the Freight field for orders shipped to the United Kingdom. The domain is an Orders table. The criteria argument restricts the resulting set of records to those for which ShipCountry equals UK.

Dim curX As Currency
curX = DSum ("[Orders]![Freight] ", "[Orders]", "[ShipCountry] = 'UK'")
LVL 65

Expert Comment

ID: 17072244
DSUM can be from a table or a query

Remember a query can be considered a type of table as it represents a view from a table

So yes

DSUM("queryfield","query","optional filters")

One thing u cant do with these functions is link in other tables/queries. It can only be one table/query lookup

LVL 11

Assisted Solution

donaldmaloney earned 125 total points
ID: 17074420

Dsum won't work with a recordset that was generated from a query.

Dsum requires the name of a table or a query to generate the single answer.

If you want to have a total of a sum from a query you can do:

Set a global variable and function in Modules

Public glbSumANum As Long

Function qrydsum(Optional SumInaNum As Long)
glbSumANum = glbSumANum + SumInaNum
End Function

In query add        exp1: qrydsum([THEVALUEYOUWANTTOTALED])

In your application before the query add:

glbSumANum = 0  ' this resets the global variable glbSumANum to 0


After Query the value of glbSumANum  should be = to the sum of the total.

LVL 27

Expert Comment

ID: 17469179
No comment has been added to this question in more than 21 days, so it is now classified as abandoned.

I will leave the following recommendation for this question in the Cleanup topic area:
    Split: angelIII {http:#17072192} & rockiroads {http:#17072198} & riaancornelius {http:#17072202} & donaldmaloney {http:#17074420}

Any objections should be posted here in the next 4 days. After that time, the question will be closed.

EE Cleanup Volunteer

Featured Post

Highfive + Dolby Voice = No More Audio Complaints!

Poor audio quality is one of the top reasons people don’t use video conferencing. Get the crispest, clearest audio powered by Dolby Voice in every meeting. Highfive and Dolby Voice deliver the best video conferencing and audio experience for every meeting and every room.

Join & Write a Comment

Most if not all databases provide tools to filter data; even simple mail-merge programs might offer basic filtering capabilities. This is so important that, although Access has many built-in features to help the user in this task, developers often n…
In Debugging – Part 1, you learned the basics of the debugging process. You learned how to avoid bugs, as well as how to utilize the Immediate window in the debugging process. This article takes things to the next level by showing you how you can us…
With Microsoft Access, learn how to start a database in different ways and produce different start-up actions allowing you to use a single database to perform multiple tasks. Specify a start-up form through options: Specify an Autoexec macro: Us…
Polish reports in Access so they look terrific. Take yourself to another level. Equations, Back Color, Alternate Back Color. Write easy VBA Code. Tighten space to use less pages. Launch report from a menu, considering criteria only when it is filled…

706 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

16 Experts available now in Live!

Get 1:1 Help Now