Solved

Store and view mesages Exch Serv 2003

Posted on 2006-07-10
4
268 Views
Last Modified: 2010-03-06
Here is an easy bunch of points for someone I'm sure.  We're looking at putting in an exchange server, and I would like to have it set up in such a way that:

1.  All emails are stored on the server and not on the local machine

2.  A select group of people can view all emails

3.  Users themselves cannot completely delete a message from the server

4.  No matter where a user logs in, when they open outlook, they get their email

I am pretty sure I can do number one on my own. 2, 3 and 4 are boggling me.  I have great books on exch server, but I'd rather get the fast plain english from someone if i could.
0
Comment
Question by:abarneslouortho
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
4 Comments
 
LVL 22

Accepted Solution

by:
kristinaw earned 500 total points
ID: 17074656
1. This is the default. You can configure outlook not to allow pst's, which would be the common way people get email to the local machine. Be aware that that will have other implications, read more about it here: http://www.windowsitpro.com/Windows/Article/ArticleID/40961/40961.html

2. http://support.microsoft.com/default.aspx?scid=kb;en-us;821897

3. Not really sure why you'd want to do this. most admins have the other problem, they can't get people to delete things. You could set deleted item retention on the server that will help the situation. What exactly are you trying to accomplish here, other than a long term storage nightmare?

4. If you use roaming profiles, this is the default. You could also do something like call a prf file from a login script to configure Outlook for first use if a user has no profile on that machine: http://office.microsoft.com/en-au/assistance/HA011403051033.aspx

kris.
0
 
LVL 2

Author Comment

by:abarneslouortho
ID: 17075085
1. Great, didnt know that one for sure.

2.  Thanks, that should do what I want

3.  Not a nightmare, I am setting very low quotas.  Now what I am trying to accomplish here is you know how office workers gossip, and instead of everyone being able to talk all day on email and then delete it all, I want to be able to go in once a week and check everything that seems suspicious before its all really gone.  (Storage is not an issue at all, only 75 users and 1TB of space :D )

4.  Thanks

Now just for clarification, the messages stored on the server will stay on the server right?  I dont want them being downloaded off of the server after being viewed.
0
 
LVL 22

Expert Comment

by:kristinaw
ID: 17076033
yes, they'll stay on the server. this is what exchange is designed to do (aside from 'exchange' email)

for option 3, just go with journaling. that way ppl can delete stuff all they want and you still have a copy.

http://www.microsoft.com/technet/prodtechnol/exchange/2003/library/journaling.mspx

kris.
0
 
LVL 22

Expert Comment

by:kristinaw
ID: 17099779
abarnes,

did this answer your questions?

kris.
0

Featured Post

Free Backup Tool for VMware and Hyper-V

Restore full virtual machine or individual guest files from 19 common file systems directly from the backup file. Schedule VM backups with PowerShell scripts. Set desired time, lean back and let the script to notify you via email upon completion.  

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Find out what you should include to make the best professional email signature for your organization.
Unified and professional email signatures help maintain a consistent company brand image to the outside world. This article shows how to create an email signature in Exchange Server 2010 using a transport rule and how to overcome native limitations …
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
There are cases when e.g. an IT administrator wants to have full access and view into selected mailboxes on Exchange server, directly from his own email account in Outlook or Outlook Web Access. This proves useful when for example administrator want…
Suggested Courses

627 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question