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Can I NOT show free/busy information for meeting invitations?

Posted on 2006-07-14
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Last Modified: 2010-04-08
I have several users who do not use their Outlook calendar for scheduling.  I have had some complaints from other users when they try to schedule these people for meetings that their calendar looks wide open, but is, in fact, not being used.  The meetings end up with conflicts because the other users are using day planners and such.

Is there a way to turn off this feature, so that the "No Information" pattern will appear when the meeting organizer tries to invite them, and so that theywill know htat this person's calendar information is not kept in Outlook?

We are using Outlook 2002/2003 and Exchange 2003.  Thanks!
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Question by:ssorrell
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Patrick Matthews earned 500 total points
ID: 17111370
Hi ssorrell,

From Tools|Options, choose Calendar Options on the Preferences tab.  Click Free/Busy Options, and try to set it to
0 months of free/busy data.

Regards,

Patrick
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Author Comment

by:ssorrell
ID: 17121345
Patrick,

Interestingly enough, using the solution you mentioned prompted me to post the question, because I saw no immediate result.  After revisiting the situation after seeing your post, I see now that setting it to 0 months does indeed produce the desired result.  I wonder if the setting takes a while to propagate to the Exchange server after being set at the workstation, since I checked almost immediately after changing the setting.  

Thanks for the quick help!

Scott
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LVL 92

Expert Comment

by:Patrick Matthews
ID: 17122033
You're welcome, Scott.  I imagine there probably was some lag time between changing the setting and
the Exchange Server "getting with the program", so to speak :)

Patrick
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