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Restrict Viewable Public Folders

Posted on 2006-07-18
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Last Modified: 2008-03-06
I am running Exchange 2003 Standard.  I am wondering if it is possible to customize which public folders are viewable to a user.

For example:
Suppose this is the public folder tree...

Public Folders
     Company1
          Data
     Company2
          Data

When a user is in Outlook they see the entire tree.  Is it possible to limit their view of the tree?

Say I want them to see...

Public Folders
     Company2
          Data

Permissions are already in place to control access to the folders, but I don't want say a user of Company2 to see the folders of Company1.

Just wondering if this is possible.

Thanks to all who respond.
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Question by:Advanced_IT
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5 Comments
 
LVL 104

Expert Comment

by:Sembee
ID: 17133068
Simply change the default permission to "none" on all folders, then grant the rights specifically to each group (or however you want to control the permissions).

Simon.
0
 

Author Comment

by:Advanced_IT
ID: 17133132
Per my example:
I went to Properties on the Company1 public folder, clicked the Permissions tab, clicked Client Permissions, and set the Default and Anonymous to None.  The Administrator is set to Owner and I added User1 and set to Publishing Editor.  I repeated for the public folder Data under Company1.

Now, User2 goes into Outlook 2003.  They cannot access the content of public folder Company1 or Data, but they can still see the folders Company1 and Data.

Hopefully, that clearifies my question.

Thanks again.

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LVL 104

Accepted Solution

by:
Sembee earned 125 total points
ID: 17133184
They must have permissions some where.

Try this test.
Create a new public folder.
Grant the following permissions only... removing all others...

DEFAULT: NONE
Administrator: Full Control.

No one should be able to see that folder.

Make sure that Anonymous is set to contributor as well. Anything else will potentially allow someone to see the folder.

I know it can be done as I do it myself all the time.

Simon.
0
 

Author Comment

by:Advanced_IT
ID: 17133204
*Update*

Simon

After some time now, User2 cannot see Company1, but User1 can still see Company2.
0
 

Author Comment

by:Advanced_IT
ID: 17133297
Got it.  Even though I was selecting None, it was still leaving the Folder Visible box checked.

Thanks again.
0

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