External Contacts in a DL, hidden from GAL

Posted on 2006-07-18
Medium Priority
Last Modified: 2008-03-04
AD 2003/Exch 2003
I have been asked to  create a distribution list full of external email addresses for this organization.  The DL should be shown in the GAL however the member addresses (contacts?) should not be shown.

Is this a matter of creating a contact for each external recipient and ticking the 'hide from GAL' box?  Should these contacts be mail enabled with an internal address or is filling in the 'email address' field on the 'general' tab of the contact sufficient?

The distribution list must be available to all Outlook users in the org.

Question by:wokwon
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
LVL 104

Accepted Solution

Sembee earned 1200 total points
ID: 17141271
The contacts will need to be full contacts, with an email address of type SMTP. One for each address. Choose the Hide from Address Lists box and they will not be seen in the GAL. Do you want the addresses to be hidden when someone looks at the Address List in the Outlook Address Book as well?


Author Comment

ID: 17142377
Thanks Sembee,

"Do you want the addresses to be hidden when someone looks at the Address List in the Outlook Address Book as well?

I assume by that you mean if someone right-clicks on the DL in Outlook, or adds the DL and then clicks the [+] to expand the list people will see the individual addresses.  This is fine, I just want to make sure that the individual addresses don't 'clutter up' the GAL.
LVL 104

Expert Comment

ID: 17142388
Yes that is what I meant. Some people want to hide the entire thing.


Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Read this checklist to learn more about the 15 things you should never include in an email signature.
Unified and professional email signatures help maintain a consistent company brand image to the outside world. This article shows how to create an email signature in Exchange Server 2010 using a transport rule and how to overcome native limitations …
The video tutorial explains the basics of the Exchange server Database Availability groups. The components of this video include: 1. Automatic Failover 2. Failover Clustering 3. Active Manager
This video discusses moving either the default database or any database to a new volume.
Suggested Courses

762 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question