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External Contacts in a DL, hidden from GAL

Posted on 2006-07-18
Last Modified: 2008-03-04
AD 2003/Exch 2003
I have been asked to  create a distribution list full of external email addresses for this organization.  The DL should be shown in the GAL however the member addresses (contacts?) should not be shown.

Is this a matter of creating a contact for each external recipient and ticking the 'hide from GAL' box?  Should these contacts be mail enabled with an internal address or is filling in the 'email address' field on the 'general' tab of the contact sufficient?

The distribution list must be available to all Outlook users in the org.

Question by:wokwon
  • 2
LVL 104

Accepted Solution

Sembee earned 300 total points
ID: 17141271
The contacts will need to be full contacts, with an email address of type SMTP. One for each address. Choose the Hide from Address Lists box and they will not be seen in the GAL. Do you want the addresses to be hidden when someone looks at the Address List in the Outlook Address Book as well?


Author Comment

ID: 17142377
Thanks Sembee,

"Do you want the addresses to be hidden when someone looks at the Address List in the Outlook Address Book as well?

I assume by that you mean if someone right-clicks on the DL in Outlook, or adds the DL and then clicks the [+] to expand the list people will see the individual addresses.  This is fine, I just want to make sure that the individual addresses don't 'clutter up' the GAL.
LVL 104

Expert Comment

ID: 17142388
Yes that is what I meant. Some people want to hide the entire thing.


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