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Can Outlook warn me before I send an email without an attachment?

Posted on 2006-07-20
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Last Modified: 2008-01-09
Dear Experts,

A disconcerting proportion of the time, I intend to send a message with an attachment, and yet I forget to actually
attach the file.  Much embarassment ensues :)

Is there a way to make Outlook do the following after I click the send button but before it actually gets sent:

1) Search for the string "attach" in the body of the message
2) If it finds that string, check to see that there is >0 attachments associated with the message
3) If there are zero attachments, warn me, and give the opportunity to stop the send

Can this be done?

Regards,

Patrick
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Question by:Patrick Matthews
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Accepted Solution

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David Lee earned 2000 total points
ID: 17147894
Happy Thursday, Patrick.

Yes, this can be done easily.  Here's what I use on my computer.  It checks for more strings than you mentioned .  You can remove the ones you don't want.  This code goes in ThisOutlookSession.

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    Dim arrWords As Variant, _
        strWord As Variant, _
        intResponse As Integer
    If Item.Class = olMail Then
        If Item.Sent = False Then
            arrWords = Array("enclosed", "attach","attached", "attachment")
            For Each strWord In arrWords
                If InStr(1, LCase(Item.Body), strWord) > 0 Then
                    If Item.Attachments.Count = 0 Then
                        intResponse = MsgBox("Did you forget to attach something?", vbYesNo + vbExclamation, "Attachment Check")
                        If intResponse = vbYes Then
                            Cancel = True
                        End If
                    End If
                    Exit For
                End If
            Next
        End If
    End If
End Sub



Cheers!
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LVL 93

Author Comment

by:Patrick Matthews
ID: 17147968
Awesome!

Thank you very much, David :)

Patrick
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LVL 76

Expert Comment

by:David Lee
ID: 17148208
Your welcome, Patrick.
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