Outook Template auto fill in email recipient name

Posted on 2006-07-21
Last Modified: 2006-11-18
Hi! Can someone suggest how/if i can create a form or template, that when i open it and choose email recipient next to TO: field, person's name will automatically be filled in appropriate <recipient_name> field in the body of the template message? Much thanks!
Question by:Gvigorus
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LVL 76

Expert Comment

by:David Lee
ID: 17166343
Greetings, Gvigorus.

Sorry, I'm not sure I understand your question.  Are you asking if it's possible, and if so how, to have a recipient's name appear in the body of a new message?


Author Comment

ID: 17169376
Sorry for confusion. Basically, i have to do mass emailings every now and then. I have a distribution list in Outlook that i use to email to my group. Whenever i use this distribution list, i can't make my emails personla, like i would want to start emails with "Dear Sam" or "Dear Michelle"... Because this is a mass distribution list, i have to just say "Dear Colleagues" and so on. I know in Word i can create fields then when i do mail merge, those fields will be filled with names, last names, addresses etc according to my address list in outlook. Well, my thinking was, if there was similar tool in outlook to place a "mail merge" for lack of a better word, field in the body of the message, then when i choose whom to send an email, this field would take appropriate recipient's name. For instance, here what body of the email look like"

Dear <client_name> <client_last_name>   ----------> this is where name and last name appears when i select email from the TO: field...

Sorry if this too confusing, it's probably easier to show then to describe. I with we could attach pictures here, i could take a screen capture, annotate it and clip it to this thread.

Thanks again!
LVL 76

Accepted Solution

David Lee earned 75 total points
ID: 17171777
No, your explanation makes perfect sense.  Have a look at this question I am working on for another person looking for pretty much exactly the same capability:
SharePoint Admin?

Enable Your Employees To Focus On The Core With Intuitive Onscreen Guidance That is With You At The Moment of Need.


Author Comment

ID: 17245927
Sorry that i haven't replied in a while. I haven't abandoned this question. I will look at the other solution shortly. Thanks for your post BlueDevil
LVL 76

Expert Comment

by:David Lee
ID: 17246523
LVL 76

Expert Comment

by:David Lee
ID: 17389229
Gvigorus, any update?

Author Comment

ID: 17552202
Hi, sorry again. BlueDevil gets the points. Thanks

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