Best way to archive a folder to a network drive

taborrg
taborrg used Ask the Experts™
on
Hi:

Have a real newbie question -  Some of our users want to get back down below their user mailbox size limits by archiving folders.

I would like have the archives be on a network drive (Windows 2000 server), Can someone tell me the simple, clean way to do this?  Could they still edit the archives - add and delete messages?

Thanks!



Comment
Watch Question

Do more with

Expert Office
EXPERT OFFICE® is a registered trademark of EXPERTS EXCHANGE®
Top Expert 2008
Commented:
Greetings, taborrg !

What version of Outlook are you using?  If you are using Outlook 2003 and 2003 PST file format, then you do not have a 2 GB limit.

If you are using Outlook 2002 or below, yes, you can put the archive.pst file on the network drive.  Yes, you can access your archive.pst file across the network just like a regular PST file.  But this access is not supported by Microsoft.  While using the archive.pst file, you could lose network connection. Then you could corrupt the file.

Best wishes!
I want to add one more thing.

Users will feel slow response if they are accessing over network. Probably you have one copy on the server and one copy of the local system.

Commented:
Greetings:

You should probably be aware that Microsoft does not support network based personal folders.  We are doing it at our site regardless, but this article may help give you insight to expected problems.

http://support.microsoft.com/default.aspx?kbid=297019
Top Expert 2008

Commented:
taborrg,

We have not heard from you. Did any comment help you solve your problem? Do you have any more question? If an Expert helped you, please accept his/her answer above with an excellent or good grade.

Thanks, war1

Do more with

Expert Office
Submit tech questions to Ask the Experts™ at any time to receive solutions, advice, and new ideas from leading industry professionals.

Start 7-Day Free Trial