We value your feedback.
Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!
COURSE of the MONTH
13 days, 4 hours left to enrollBecome a Premium Member and unlock a new, free course in leading technologies each month.
Solved
Setting Printers for all users
Posted on 2006-10-27
Hello,
I have the following situation. I have a number of computers that are used by different people as our reception staff is rotated from area to area. That is on a given day there is usually only a single user of each computer, but this week it may be user1 and next week user2. All computers are running Windows XP Pro and connected to a Windows Domain. The Domain Users group has administrative rights to the local computers.
Here's my problem. When user1 is on the computer we set the printers up, There is a plain paper printer, a label printer and a printer with pre-printed forms. Each of these needs to have the correct settings for paper size, tray and other options set. This is not a problem we get everything setup and it works fine. The following week User 2 is at this computer and now we have to go through all of the setup again. The Printers may or may not be in User 2's profile, however the preferences are not set right until we set them for the user. This works fine until another user uses the computer.
We only have to setup once for each user, but as we move people around a lot and have new people from time to time, and this happens in several work areas this becomes a big hassle, especially when we are adding a new printer into the mix, or making adjustments to the way we print. For example we are currently setting up each of the systems to print a report that needs duplex printing. This means we need to have all of the users of all of these computers set to use their printer in duplex mode.
I know we can get the settings the way we want for a specific user and then copy that user's profile to the default user profile, but that doesn't help with users who already have a profile unless I delete their profiles, something I do not want to do. Also, company policy won't allow me to have all of the users at a given desk use the same login (reception for example)
So finally, the question. Is there a way to set up a printer for all users and have changes to that printers preferences also distributed to all users?
Thanks,
Neal
I have the following situation. I have a number of computers that are used by different people as our reception staff is rotated from area to area. That is on a given day there is usually only a single user of each computer, but this week it may be user1 and next week user2. All computers are running Windows XP Pro and connected to a Windows Domain. The Domain Users group has administrative rights to the local computers.
Here's my problem. When user1 is on the computer we set the printers up, There is a plain paper printer, a label printer and a printer with pre-printed forms. Each of these needs to have the correct settings for paper size, tray and other options set. This is not a problem we get everything setup and it works fine. The following week User 2 is at this computer and now we have to go through all of the setup again. The Printers may or may not be in User 2's profile, however the preferences are not set right until we set them for the user. This works fine until another user uses the computer.
We only have to setup once for each user, but as we move people around a lot and have new people from time to time, and this happens in several work areas this becomes a big hassle, especially when we are adding a new printer into the mix, or making adjustments to the way we print. For example we are currently setting up each of the systems to print a report that needs duplex printing. This means we need to have all of the users of all of these computers set to use their printer in duplex mode.
I know we can get the settings the way we want for a specific user and then copy that user's profile to the default user profile, but that doesn't help with users who already have a profile unless I delete their profiles, something I do not want to do. Also, company policy won't allow me to have all of the users at a given desk use the same login (reception for example)
So finally, the question. Is there a way to set up a printer for all users and have changes to that printers preferences also distributed to all users?
Thanks,
Neal
[X]
Welcome to Experts Exchange
Add your voice to the tech community where 5M+ people just like you are talking about what matters.
- Help others & share knowledge
- Earn cash & points
- Learn & ask questions
-
3
5 Comments
I think you have the best answer already its just that you don't want to do it. However, I would suggest instead of deleting their profiles, just rename them in case you did miss something in copying over their data. I think its a small price to pay up front for the long term time savings.
Gator420,
Thanks for your comment. I have done this in the past, however the problem that I run into is that I must start from scratch every time we make a change to our printing environment. Let's say for example we change the layout of the labels which requires us to move to a different label size. I now have to dump all of the user profiles and let them be recreated. This means that the users lose all of their settings. We don't lose data as I don't allow users to store data on the local machines, but having them lose the user preferences is still annoying.
Granted, we don't change the print environment every day, but we do make changes several times in a year and I'm talking about about 40 users cycling through about 30 computers. To say the least this is a very inconvenient. That's why I'm looking for a better method.
Neal.
Thanks for your comment. I have done this in the past, however the problem that I run into is that I must start from scratch every time we make a change to our printing environment. Let's say for example we change the layout of the labels which requires us to move to a different label size. I now have to dump all of the user profiles and let them be recreated. This means that the users lose all of their settings. We don't lose data as I don't allow users to store data on the local machines, but having them lose the user preferences is still annoying.
Granted, we don't change the print environment every day, but we do make changes several times in a year and I'm talking about about 40 users cycling through about 30 computers. To say the least this is a very inconvenient. That's why I'm looking for a better method.
Neal.
You could back up each printer's settings to a file using a command like this:
rundll32 printui.dll,PrintUIEntry /n "plain paper printer" /Ss /a c:\plainpaper.dat
then create a logon script to restore them using the /Sr switch.
rundll32 printui.dll,PrintUIEntry /n "plain paper printer" /Sr /a c:\plainpaper.dat
For more information on this command see here:
http://www.dx21.com/SCRIPTING/RUNDLL32/VIEWITEM.ASP?OID=145&CMD=P-A
rundll32 printui.dll,PrintUIEntry /n "plain paper printer" /Ss /a c:\plainpaper.dat
then create a logon script to restore them using the /Sr switch.
rundll32 printui.dll,PrintUIEntry /n "plain paper printer" /Sr /a c:\plainpaper.dat
For more information on this command see here:
http://www.dx21.com/SCRIPTING/RUNDLL32/VIEWITEM.ASP?OID=145&CMD=P-A
Featured Post
Question has a verified solution.
If you are experiencing a similar issue, please ask a related question
It is only natural that we all want our PCs to be in good working order, improved system performance, so that is exactly how programs are advertised to entice. They say things like:
• PC crashes? Get registry cleaner to repair it!
…
Issue:
Unstable cursor in Windows XP and Windows runs extremely slow in that any click will bring up the Hour glass (sometimes for several seconds before giving you what you want) .
Troubleshooting Process and the FINAL FIX:
This issue see…
Two types of users will appreciate AOMEI Backupper Pro:
1 - Those with PCIe drives (and haven't found cloning software that works on them).
2 - Those who want a fast clone of their boot drive (no re-boots needed) and it can clone your drive wh…
In this video, Percona Director of Solution Engineering Jon Tobin discusses the function and features of Percona Server for MongoDB.
How Percona can help
Percona can help you determine if Percona Server for MongoDB is the right solution for …
Suggested Courses
Course of the Month13 days, 4 hours left to enroll
777 members asked questions and received personalized solutions in the past 7 days.
Join the community of 500,000 technology professionals and ask your questions.