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POP3 and Exchange Server

Posted on 2006-10-27
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Last Modified: 2010-03-06
I currently have 8 users accessing mail via POP3 accounts from an offsite email server.  4 of these users access these accounts from our office, and the other 4 access them from the road.
I would like to install an Exchange server onsite, but I would like to configure it so that it pulls mail from the offsite server. (the same one we current access POP3 from).  And I would like to make it that the new Exchange Server only pulls the mail for the 4 in house users - so that the users on the road can continue to access email as they have been doing.
Is this possible?  And if so, is this possible using the Exchange Server module that is included as part of MS Small Business Server? If it is not possible with SBS, what would I need to use?
Any help would be appreciated.
Many thanks,
AF
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Question by:lotoro911
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rickmills earned 50 total points
ID: 17820043
Yes, it is possible with SBS 2003.
Included with Exchange on SBS 2003 is a POP3 Connector.
You need to already have Exchange up and running.
Make sure the POP3 Connector service is running an(it will be disabled if you selected No to POP3 when running the wizard).
You can just run the Configure Email and Internet Connection Wizard again and check the User the Microsoft Connector for POP3 Mailboxes to enable the service.
Run Exchange System Manager (or you can find it under Advanced Mgmt in Server Mgmt).
Right-click on POP3 Connector and select Properties.
Click the Add button and add each user.
   - Enter the relevant info.  
   - The E-mail server will be the same as the POP3 server in Outlook.
   - The User name will be the same as the account name in Outlook.
   - The Exchange mailbox is the user in Active Directory who this mail will be delivered to.
Click on the Scheduling tab.  You can have it check these mailboxes every 15 minutes, but no more frequently than that.
When testing, you can click the Retrieve Now button to force Exchange to pull from the POP3 mailboxes.
Any errors related to the POP3 Connector will appear under Applications in the Event Viewer.  Check it occassionally the first few days to make sure all is working well.

Since you have SBS, you might want to consider having the POP3 Connector retrieve the email for all your users.  Then, setup the remote users with Outlook over HTTP.  You'll need to have a static IP on your Internet connection and do a bit of setup, but then the remote users would have all the same benefits as the local users.  Most importantly, their data would be on the server and, hopefully, that means it would be backed up.  

Speaking of backup, you will need to make sure your backup solution can backup Exchange mailboxes.  A simple file copy or file backup will not allow you to restore Exchange mailboxes.

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