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Sending personalised email to multiple contacts

metamatic
metamatic asked
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Medium Priority
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Last Modified: 2010-04-08
A colleague is leaving the office and wants to send a farewell email to everyone in her outlook contacts.

She wants the email to be personalised (ie has the persons name in the body of the email) and there name in the "to" box but doesn't want to have to do each one individually. (there are hundreds!) and she doesn't want any recipients to see other recipients email addresses.

I expect some form of mail merge system will have to be used.

Does anybody know whether this can be done within outlook or are 3rd party tools required?
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Top Expert 2008

Commented:
Greetings, metamatic !

Use MS Word to create a mail merge
http://www.mistupid.com/technical/mailmerge/

Best wishes!
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Top Expert 2008
Commented:
metamatic,

Here is another tutorial of Word Mail Merge from Microsoft
http://office.microsoft.com/en-us/help/HA010349201033.aspx

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Serena HsiMarketing Consultant
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Commented:
I'd say she should use LinkedIn.com to send a custom message to everyone in her roster. She can export her contacts list to a csv file and import it into LinkedIn.com, assuming she has a (free) account there. It'll allow her to keep in contact with everyone who receives and/or responds to that e-mail.
Serena HsiMarketing Consultant
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Commented:
In the event that she didn't want to keep in contact with these people, then mail merge (with Word as the editor for Outlook) would be the way to go.
Serena HsiMarketing Consultant
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Commented:
Plaxo.com also has a free utility for this, and can integrate with Outlook, which works like LinkedIn, except it's not a business nth-degree site.

Author

Commented:
Many thanks - the tutorial you recomended showed me everything i needed to do.
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