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Exchange 2000/Outlook 2000 Maternity Leave

Posted on 2006-11-02
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Last Modified: 2007-12-19
I have a user that is on maternity leave.  She gets a large amount of SPAM and other email... what is the easiest way to stop email from getting into her mailbox while she is off so she doesn't come back to thousands of email?  Do I just delete her email address and add it back in when she returns, or is there a different way.  Can her mail be forwarded to someone else to look after?

Thanks for any help

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Question by:stockcarsrus
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kgreeneit earned 500 total points
ID: 17860993
Hi There, you can do one of two things to stop mail from being delivered to the users mailbox.
First, you can setup a forward rule in the users Exchange Delivery Options in Active Directory and set all mail to forward to a different users mailbox and make sure that you dont select the option to deliver to both the mailbox and the forwarding address. This way, when the user comes back from maternity leave, she wont have any mail in her mailbox and you can then disable the forwarder.

Secondly, you could disable the active directory account in active directory users and computers and this will stop any mail coming into the mailbox until it is re-enabled.

Personally, I would go with the first option just in case there is any important emails that customers/clients send to this mailbox and at least someone else would be able to receive them.

Hope this helps!
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by:stockcarsrus
ID: 17861035
Thanks kgreeneit... If I do the first option can I setup the out of office assistant message for the user, or will it not work because the mail never hits her mailbox?
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by:kgreeneit
ID: 17861201
Hi there, from experience the out of office assistant will only work if you select the option to deliver mail to both the forwarded address and the original mailbox. have a look at this document for some more info.

http://support.microsoft.com/default.aspx?scid=kb;en-us;297281
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by:stockcarsrus
ID: 17862085
Thanks for your speedy help!  Most appreciated.
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