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Adding Recipient Policies

Posted on 2006-11-02
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Last Modified: 2010-03-06
We belong to company (example) ABC with ABC.COM. We bought out companies XYZ and DEF. They both had email servers (MX Records) to XYZ.COM and DEF.COM. I am adding a few of their salesmen to our company. I want ONLY the new salesmen to receive mail from XYZ.COM and DEF.COM and send using ABC.COM.

I don't want the entire company to have under there accounts 4-7 different SMTP addresses.

Under Recipient Policies, I have the default policy. So, I started creating a new one but it seems like the only to exclude everyone else is to list every user as IS NOT except for the new salesmen.

This seems to be a lot of work. Is there a better way of doing this?

Thanks,
Dan Molnar
dmolnar@wowway.com
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Question by:dmolnar
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by:The_Kirschi
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First you can add the domains to the default policy and when you click on apply simple answer NO when you are asked if all recipients adresses should be updated. Then manually add the e-mail addresses to the sales people you would like.

Another option is, to setup a second policy and apply it only to the sales people you want to (put them all in a security group and select only this group for the second policy).
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by:dmolnar
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Thanks Kirschi for the quick reply.

Ok, I am fearful that if I add to the Default policy and say apply now it may still apply it to everyone, which I don't want.

So I went with your second idea. Created another policy and put my "outside" salesmen into a security group. I then applied the filters to this group.

And in AD all email addresses never changed.
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by:dmolnar
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one more thing, the group (security) was mail enabled.
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by:The_Kirschi
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Sorry, I guess you misunderstood. You should not select the group to apply the policy to but the members of the group. So you should set up a ldap query based on the "memberOf" attribute of the user. Like 'Select all users where memberOf contains <yoursalesmensecuritygroup>'.
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The_Kirschi earned 125 total points
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Your filtering rule should look like this:

(&(&(&(|(&(objectCategory=person)(objectSid=*)(!samAccountType:1.2.840.113556.1.4.804:=3))(&(objectCategory=person)(!objectSid=*))(&(objectCategory=group)(groupType:1.2.840.113556.1.4.804:=14))))(objectCategory=user)(memberOf=SalesMen*)))

Click the change button in the general tab of the policy, then select Users, Contacts... from the dropdownlist. Go to the Advanced tab and select the Field memberOf from Users, select "Starts with" and then put in the name of the desired group.

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