Solved

Issue with availability of different "contacts" folders in Outlook 2003 in a small office environment

Posted on 2006-11-03
3
180 Views
Last Modified: 2010-04-08
Greetings:

I'm supporting a small office. They're running Server 2003, with Office 2003 at each workstation. A domain was set up, and sharing implemented so that the handful of employees can look at the same pool of contacts and calendar information.

(I didn't set this up, nor was I given clear documentation as to how this was all set up)

A typical user here has their local contacts, and another user's contacts, (the shared contacts) in the folder list.

When they write an email, they can draw from their local contacts, but not the shared ones (although they can list them and edit them).

I have no idea how to either make the shared contacts available when they're writing an email, or at least automatically synch the folders, as a possible compromise.

Any suggestions?
0
Comment
Question by:finalascent
3 Comments
 
LVL 76

Accepted Solution

by:
David Lee earned 500 total points
ID: 17874018
Greetings, finalascent.

> another user's contacts, (the shared contacts)
The only address books that a user can use are those in their own Outlook profile or a public folder.  They cannot use contacts in another user's contacts folder in the way you've described.  As for syncing, Outlook has no ability to sync different users' contacts.  That would require a third-party utility/add-in or custom programming.  If this office is not running an Exchange server and does not have mailed hosted on Exchange, then I'm afriad your options are limited.  I've included a link below to a site that maintains a list of third-party offerings.  If this office is using Exchange, then the solution is to move the shared contacts to a public folder.

http://www.slipstick.com/addins/index.htm

Cheers!
0

Featured Post

Is Your Active Directory as Secure as You Think?

More than 75% of all records are compromised because of the loss or theft of a privileged credential. Experts have been exploring Active Directory infrastructure to identify key threats and establish best practices for keeping data safe. Attend this month’s webinar to learn more.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

What does UTC stand for?  “Coordinated Universal Time” – Think of this as the true time on Planet Earth that never changes with the exception of minor leap seconds here and there to account for the changes in the planet's rotation.   What does th…
Read this checklist to learn more about the 15 things you should never include in an email signature.
Get people started with the process of using Access VBA to control Outlook using automation, Microsoft Access can control other applications. An example is the ability to programmatically talk to Microsoft Outlook. Using automation, an Access applic…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

911 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

18 Experts available now in Live!

Get 1:1 Help Now