URGENT! Crystal Report Suppressed Data removed from Summary Value

Hi maidstone,

You need to create a running total field to do your summing.
Suppressing data always has the effect you are seeing and running totals is the standard workaround.

Pete

Thats what I figured, but how do you determine that a record has been suppressed using a formula?

Why do you need to know? - Running Totals work on printed records only.

Pete

I think we need more info first please.

When you say summary, what kind of summaries are these? Please give us a sample of your data...in the format of the report...so that we can see what you are up against.

Actually, I would recommend using a VARIABLE to handle the summaries... but I'm just going by what I see so far in your comments.

Thanks
MikeV

Running total's brought in the records that were supressed.

Example:

PURCHASE ORDER NUMBER: #######  PURCHASE ORDER DATE: #######
PURCHASE ORDER TOTAL: ######
-------------------------------------------------------------------------------------------

PO LINE ENTRY 1 -- {DESCRIPTION}      {PO LINE #} {LINE DESCRIPTION} {$ AMOUNT}  -- {LEDGER LINE} {LEDGER AMOUNT}
PO LINE ENTRY 2 -- {DESCRIPTION}      {PO LINE #} {LINE DESCRIPTION} {$ AMOUNT}  -- {LEDGER LINE} {LEDGER AMOUNT}
PO LINE ENTRY 3 -- {DESCRIPTION}      {PO LINE #} {LINE DESCRIPTION} {$ AMOUNT}  -- {LEDGER LINE} {LEDGER AMOUNT}
PO LINE ENTRY 4 -- {DESCRIPTION}      {PO LINE #} {LINE DESCRIPTION} {$ AMOUNT}  -- {LEDGER LINE} {LEDGER AMOUNT}

_________________________________________________________________________________________________________
                                                                                                                             LEDGER TOTAL: {LEDGER AMOUNT}

The last two ledger amounts are actually duplicates of each other, but there are different {DESCRIPTIONS} {PO LINE #'S}{LINE DESCRIPTIONS} AND {$ AMOUNTS}. The ledger was updated with a TOTAL of the two PO lines.

I have the duplicate ledger information supressed, but it still creeps up in any totals. Unless I do a manual running total. But then that value can only be displayed in the details.

HELP!

Are you...or CAN you GROUP on the PO LINE # to achieve the total correctly or can there be MORE than ONE duplicated item for any given PO LINE #?

MikeV

You need to explain how you are suppressing, then.
Is this using a conditional formula?  (If so what is it?)

Pete

There can be more than one duplicate item for a PO line.

I'm just suppressing the Ledger amount if it's a duplicate.

yeah that won't work.

So what is the LINKING item here? Is it PO LINE #? What data element will group ALL of these amounts together so that we can pick and choose and summarize...them correctly?

A better guess would be Ledger Line....

Can you revisit your example above and confirm what you said -

You have something like this (ignoring other fields)
PO LINE ENTRY       Amount      Displayed amount
1                              100                    100                    
2                              200                    200
3                              300                    300??? or blank
4                              300                    blank  

I don't understand why you only have 2 items added to the total.

Pete

there are two lines in the po entry table, but only one in the gl table (the GL entry was made as a combination of receiving the two lines into the system).

so the Displayed amount would be 600 (300+300) rather than 300.

Make sence?

So then...create a GROUP on the linking data element...which I'm still not clear about..but I think it would be the PO LINE# or the LEDGER LINE.

Whichever is the main link for both tables, ...create a group on that element.

THEN use the PO Line AMOUNT instead of the LEDGER line amount. I would summarize your PO LINE amount in the normal way as this appears to have the correct amount that can be subtotaled.

MikeV

I was able to accomplish what I was looking for by using a Sub Report:


 -- HEADER --
***********************************************************
PURCHASE ORDER NUMBER: #######  PURCHASE ORDER DATE: #######
PURCHASE ORDER TOTAL: ######
-------------------------------------------------------------------------------------------
***********************************************************
 -- END HEADER --

 -- DETAILS --
***********************************************************

 ** SUB REPORT **
//////////////////////////////////////////////////////////////////////////////////////////////
PO LINE ENTRY 1 -- {DESCRIPTION}      {PO LINE #} {LINE DESCRIPTION} {$ AMOUNT}  -- {LEDGER LINE} {LEDGER AMOUNT}
PO LINE ENTRY 2 -- {DESCRIPTION}      {PO LINE #} {LINE DESCRIPTION} {$ AMOUNT}  -- {LEDGER LINE} {LEDGER AMOUNT}
PO LINE ENTRY 3 -- {DESCRIPTION}      {PO LINE #} {LINE DESCRIPTION} {$ AMOUNT}  -- {LEDGER LINE} {LEDGER AMOUNT}
PO LINE ENTRY 4 -- {DESCRIPTION}      {PO LINE #} {LINE DESCRIPTION} {$ AMOUNT}  -- {LEDGER LINE} {LEDGER AMOUNT}

//////////////////////////////////////////////////////////////////////////////////////////////

 ** END SUB REPORT **
**********************************************************
 -- END DETAILS --

 -- FOOTER --
**********************************************************
_________________________________________________________________________________________________________
                                                                                                                             LEDGER TOTAL: {LEDGER AMOUNT}
**********************************************************
 -- END FOOTER --

Glad you got it worked out.

MikeV