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Need to prevent users from moving files and folders around in shared folders

Posted on 2006-11-07
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Last Modified: 2008-03-17
Have a user who seems to accidentally move folders and files around constantly by accident.  Is there a way to set permissions so that folders/files cannot be moved.  The server is Windows 2003 and the client is Windows XP.  Would it make any difference if I only allowed her to access files through the Terminal Server?

Thanks a lot.
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Question by:bstasey
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Expert Comment

by:redseatechnologies
ID: 17888710
Hi bstasey,

You could, but it would break other things.

If you take away the "delete" permissions it would stop her from moving folders, but it would also mean you cannot save office documents to the folder directly.

Generally, user education, or a move to sharepoint are the best solutions here

Hope that helps,

-red
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Author Comment

by:bstasey
ID: 17888753
Isn't "user education" an oxymoron?  We have tried Sharepoint and found it tedious, but I agree it would fix the problem.  We have tried taking away delete permissions and have had some success, except with Excel files, and having to write a script to delete tmp files every day!  Any ideas on why Excel would be different than Word?
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redseatechnologies earned 500 total points
ID: 17888818
I have found word to be just as troublesome like this, it does it slightly differently to excel though (you saw all those tmp files :))

The problem is how office handles files when you save.  It actually creates a new file and deletes the old one (screwing us poor admins who don't want monkies deleting things).

As for user education, it depends on the user - if you are a contractor, it should be out of scope to recover from stupidity (therefore chargeable).  If you are internal staff, you have more freedom; ensure your backups are good and just let her think she has lost it for good - them when she feels really stupid, bring it back and look like a hero (on the proviso that she is VERY careful in the future).  If that doesn't work, don't bring it back (until someone else wants it).

Generally, getting management to fix the issue officially can also be useful, depending on your workplace.

Personally, I have a special method of problem solving, which also covers this issue; if something doesn't work, hit it with a hammer - if that doesn't work, get a bigger hammer.

How do I know all this?  I have been there my friend :))    --> http:/Q_21946526.html <--

Good luck

-red
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Author Comment

by:bstasey
ID: 17890233
I see there is no point in going any further with this, you seem to have covered all bases all ready.  I guess a switch to Novell is in order!
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LVL 39

Expert Comment

by:redseatechnologies
ID: 17892613
>>I guess a switch to Novell is in order!

:O

Don't do that, this permissions problem is well known to MS, so they _will_ fix it, and this one issue is no reason to switch to *shudder* Novell :)
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