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Archiving in Outlook 2003

Posted on 2006-11-09
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Last Modified: 2010-05-18
I have seen several occurances of workstations that are unable to archive certain email. For some reason email that is older then the given archive period will not archive properly. I have tried using auto archive as well as a manual archive. I have tried adjusting the settings. I have tried archiving everything that is older then today and it will not move.

1. Why does this happen?
2. Is there a workaround that does not involve manually moving all of their email.
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Question by:Shurafa
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Frankco earned 500 total points
ID: 17921687
Hi Shurafa,

If I understand you correctly, you drag the email to the archive folder it will not move.

We'll get to the auto archiving in a little bit.

If you open the problem email and click File ~ properties, is do not archive checked?

Remember that Outlook archives base on the modified date of the email, not the received date.

The modified date can be changed by:
 - reply
 - reply to all
 - forward
 - move to another folder
 - editing
 - saving
 - importing
 - anti virus software, (in some cases)

1. To see the modified date "right" click anywhere on the gray bar at the top of your In-box. The gray bar that contains the headings From, Subject...ect. and choose Customize Current View.
2. Click on Fields.
3. Click on the drop down arrow in the Frequently-used fields section.
4. Choose All Mail fields.
5. Select Modified and click Add.
6. Move the Modified next to the Received, that way you can compair the two easily.

I think you will find that the modified date is not the same as the received data.

To remove the modified column, repeat steps 1 to 4 and on step 5 select remove.

cheers,
frankco
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LVL 18

Expert Comment

by:Frankco
ID: 17921695
Hi Shurafa,

Another thought. If the above does not work, you will need to repair your pst file, if you have one.

You can find the Inbox Repair Tool, scanpst.exe, here:

C:\Program Files\Common Files\System\MSMAPI\1033
or
C:\Program Files\Common Files\System\Mapi\1033

Double click it and browse to your pst file located here:

C:\Documents and Settings\<login name>\Local Settings\Application Data\Microsoft\Outlook

cheers,
frankco
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