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Notes equivalents in outlook (hopefully easy questions)

Posted on 2006-11-13
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Hi All,

This should be easy I hope, I know I found it somewhere but forgot.

Lotus Notes has a feature to "Copy into new memo", basically it forwards an email without the signature etc. is there an equivalent in outlook other than forwarding and cutting out the forward part.

On a related matter is there any way to use stationary in outlook like notes where you can save a precreated email then open it backup to send to a different person. This was called stationary in notes but the stationary in outlook seems to be for more formatting purposes and doesnt seem to include a way to save the text body of a precreated email.

Hope this makes sense, any replies much appreciated.
Please reply if you need clarification
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Question by:A4eIT
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David Lee earned 500 total points
ID: 17934179
Greetings, A4eIT.

There is no Outlook equivalent I know of to what you've described as Notes' "Copy into new memo".

The Outlook equivalent to what you describe as Notes' stationery is a template.  You can save a message as an Outlook template and then use it as the basis for new messages.  To do this you'll start by creating the message and then saving it as a template via File->Save As and changing the "Save as type" to Outlook Template.  To create a message based on this template click Tools->Forms->Choose Form->User Templates in the File System, select your template.  An alternative to having to go through all these steps is to create a custom form and set it as the default form, or to create a macro that pulls the template in and assign it to a toolbar button.

Cheers!
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Author Comment

by:A4eIT
ID: 17936829
Hi Thanks for that but Im probably being stupid as I cant seem to save to an outlook template, im guessing the extension needs to be .oft but I dont seem to get the option to save as that, also if I manually rename the extension that doesnt seem to show in the choose forms area either.

Sorry to be a pain.

Thanks,
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LVL 76

Expert Comment

by:David Lee
ID: 17936945
Hi, A4eIT.

On clicking File->Save As you click the "save as type" pulldown and there is no "Outlook Template" choice there.  Is that correct?  What version of Outlook are you using?
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Author Comment

by:A4eIT
ID: 17936963
Hi,

Correct,

The choices I have are,

.doc
.xml
.mht, .mhtml
.htm, .html
filtered .htm, .html
.dot

Im using outlook2003 with SP2 and full updates.

Thanks again
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LVL 76

Expert Comment

by:David Lee
ID: 17937093
You must be using Word as your email editor.  I know there are advatages to that, but in my opinion it causes far more problems and isn't worth the trouble.  That aside, as a test try switching to Outlook as your editor and confirm that the option to save as a template appears.
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Author Comment

by:A4eIT
ID: 17937798
Thanks - A1
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