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New Address Lists/Distribution list question

Posted on 2006-11-13
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Last Modified: 2010-03-06
Hi,

Basicly I have around 30 Distribution groups that are in use, but they make the GAL look terrible so they have been hidden from the GAL (Hide group from Exchange Address lists). Which makes them not able to recive email (they need to recive email)

 So I thought id make a new address list in the Exchange System Manager. Ive changed the filter on the list to use only the Distribution lists I want but as they are hidden from the GAL they also dont appear in the new address list.

My question is simply, Can i make these distribution lists NOT appear in the GAL but in another Address List and be fully functional?

 Thanks !
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Question by:mattash55
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Expert Comment

by:Sembee
ID: 17932609
A list still works if it is hidden from the GAL. Users may not be able to select it, but they can send to its SMTP address.
If you have a list that is used by limited users, then a sneaky trick is to get them to add the list to their personal address book (right click on the list and choose Add to Contacts) while it is visible. Then hide the list. they can then select it form their own address book and it operates as before.

If you wanted to hide lists you would have to start playing around with replacement address books. This means hiding the current address book using permissions and having your own. I don't recommend that is done on live systems - build yourself a test network in virtual machines so that you can play and screw up. Then once you are sure that you achieve the desired results, make the changes to the production site.

Simon.
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Author Comment

by:mattash55
ID: 17932669
Thanks for the swift reply !

 I think i should of explained further though, we need the users to see the members of the distribution list (they cant currently as its hidden from the GAL) thats why I thought of making a new address book and making them 'visible', while still invisible to the GAL is this possible?
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LVL 104

Accepted Solution

by:
Sembee earned 500 total points
ID: 17932704
The GAL contains everything that the user is allowed to see.
You can only have one GAL per user.
Therefore if you create a GAL that excludes the distribution lists, then they will not be able to see them at all.
I don't think there is a way round that.

If you put the list in to your contacts, you should still be able to see the members, even if the list is hidden from the GAL.

Simon.
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Author Comment

by:mattash55
ID: 17932728
Ok Thanks for the help :)

 Matthew
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