asked on

Caturing Names

Have the code below I have used to capture the names on a form and send out a customized thank you letter. I have been asked to try and do something similar. I need to take this idea of pulling all the names of the attendees, but instead of sending out the preformatted email, I need to just take the names and drop them into a new standard memo, allowing the trainer to enter their text and send it off. How can I get some code to just capture all the names on the form and drop them into the To: line of a new memo.

Sub Initialize
      Dim db As NotesDatabase
      Set s = New NotesSession
      Set db = s.CurrentDatabase

      Dim dc As NotesDocumentCollection
      Set dc = db.UnprocessedDocuments
      Dim varNames(49) As String
      Dim docA As NotesDocument
      Dim docB As NotesDocument
      Dim installDate As NotesDateTime
      Dim installTimeItem As NotesItem
      Dim item As NotesItem
      Dim i As Integer

      On Error Resume Next

      Set docA = dc.GetFirstDocument
      For i = 1 To dc.Count
            Set docA = dc.GetNthDocument( i )
            If docA.form(0) = "conf_call_survey" And docA.survey_sent(0) <> "done" Then ' this is the document you're pulling names FROM
                  Set docB = db.CreateDocument
                  docB.form = "feedback_request" ' the document you want to email
                  docB.Subject = "Please take a moment to provide feedback on the " + docA.topic(0) + " conference call you recently attended. "
                  varNames(0) = docA.name(0)
                  varNames(1) = docA.name_1(0)
                  varNames(2) = docA.name_2(0)
............
                  varNames(49) = docA.name_49(0)
                  Set installTimeItem = docA.GetFirstItem("date")
                  Set installDate = installTimeItem.DateTimeValue
                  Call installDate.SetAnyTime
                  Call docB.ReplaceItemValue("date",installDate)
                  docB.SendTo = varNames
                  docB.Principal = "Service Delivery Group"
                  docB.CopyTo = docA.trainer
                  docB.topic = docA.topic
                  docB.topic1 = docA.topic
                  docB.trainer = docA.trainer(0)
                  docA.survey_sent = "done"
                  Call docA.Save(True,True)

                  Call docB.Send (True)
            Else
                  message = "You have already sent a survey request for this class. This request will not be sent."
                  Messagebox message, MB_OK, "Alert!!"
            End If
      Next
End Sub

Sjef Bosman

Instead of the calls to Save and Send, you need

Dim ws As New NotesUIWorkspace
docB.Form= "Memo"
Call ws.EditDocument(True, docB)

and probably you don't need the For-Next-loop.

It is possible that SendTo does not appear. If that's the case, you need to use some other field that are used on the form. Insert
docB.EnterSendTo= docB.SendTo
before the call to EditDocument.

Sjef Bosman

By the way, you have 50 lines with
varNames(0) = docA.name(0)
varNames(1) = docA.name_1(0)
varNames(2) = docA.name_2(0)
etc.??

SysExpert

Here is a start.

I still need to just add the memo to open in the GUI.

Sub Initialize
Dim db As NotesDatabase
Set s = New NotesSession
Set db = s.CurrentDatabase

Dim dc As NotesDocumentCollection
Set dc = db.UnprocessedDocuments
Dim varNames(49) As String
Dim docA As NotesDocument
Dim docB As NotesDocument
Dim installDate As NotesDateTime
Dim installTimeItem As NotesItem
Dim item As NotesItem
Dim i As Integer

On Error Resume Next

Set docA = dc.GetFirstDocument
For i = 1 To dc.Count
Set docA = dc.GetNthDocument( i )
If docA.form(0) = "conf_call_survey" And docA.survey_sent(0) <> "done" Then ' this is the document you're pulling names FROM
Set docB = db.CreateDocument
docB.form = "memo" ' the document you want to email
docB.Subject = "Please take a moment to provide feedback on the " + docA.topic(0) + " conference call you recently attended. "
varNames(0) = docA.name(0)
varNames(1) = docA.name_1(0)
varNames(2) = docA.name_2(0)
............
varNames(49) = docA.name_49(0)

docB.SendTo = varNames
docB.Principal = "Service Delivery Group"

docA.survey_sent = "done"
' Call docA.Save(True,True)

Call docB.Send (True)
Else
message = "You have already sent a survey request for this class. This request will not be sent."
Messagebox message, MB_OK, "Alert!!"
End If
Next
End Sub

SysExpert

sjef is fast this morning.

Sjef Bosman

Morning?? It's 17:28 over here... :-P

jforget1

ASKER

I will work at getting these into my design this afternoon, I appreciate the quick response.

jforget1

ASKER

SysExpert,

I took the code you recommended, I think it is close, but I need it to stop at the new memo the user is creating and after they add their content, they would send from there. HEre is what I have now.

Sub Initialize
      Dim db As NotesDatabase
      Set s = New NotesSession
      Set db = s.CurrentDatabase

      Dim dc As NotesDocumentCollection
      Set dc = db.UnprocessedDocuments
      Dim varNames(49) As String
      Dim docA As NotesDocument
      Dim docB As NotesDocument
      Dim installDate As NotesDateTime
      Dim installTimeItem As NotesItem
      Dim item As NotesItem
      Dim i As Integer

      On Error Resume Next

      Set docA = dc.GetFirstDocument
      For i = 1 To dc.Count
            Set docA = dc.GetNthDocument( i )
            If docA.form(0) = "conf_call_survey" Then ' this is the document you're pulling names FROM
                  Set docB = db.CreateDocument
                  docB.form = "memo" ' the document you want to email

                  varNames(0) = docA.name(0)
                  varNames(1) = docA.name_1(0)
.......................
                  varNames(49) = docA.name_49(0)

                  docB.SendTo = varNames

' Call docA.Save(True,True)

                  Call docB.Send (True)
            Else
                  message = "You have already sent a survey request for this class. This request will not be sent."
                  Messagebox message, MB_OK, "Alert!!"
            End If
      Next
End Sub

ASKER CERTIFIED SOLUTION

SysExpert

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jforget1

ASKER

I updated the code, it is giving me an error "Cannot find form Memo", yet I am getting a note in my inbox, but it is still not stopping to allow me to add content to the memo. It is just going with the click of the button.

jforget1

ASKER

Have tried to take some stuff I have done in the past, but I keep getting the cannot fin form: Memo error and it does not bring up anything after that.

Sub Initialize
      Dim ws As New NotesUIWorkspace
      Dim db As NotesDatabase
      Dim uidoc As NotesUIDocument
      Dim varNames(49) As String
      Set s = New NotesSession
      Set db = s.CurrentDatabase
      Dim user As String
      user = s.UserName

      Dim dc As NotesDocumentCollection
      Set dc = db.UnprocessedDocuments

      Dim docA As NotesDocument
      Dim docB As NotesDocument
      Dim item As NotesItem
      Dim i As Integer

      On Error Resume Next

      Set docA = dc.GetFirstDocument
      For i = 1 To dc.Count
            Set docA = dc.GetNthDocument( i )
            If docA.form(0) = "conf_call_survey" Then
                  Set docB = db.CreateDocument
                  docB.form = "Memo"
                  varNames(0) = docA.name(0)
                  varNames(1) = docA.name_1(0)
.............
                  varNames(49) = docA.name_49(0)
                  docB.SendTo = varNames

            End If
            Set uidoc = ws.EditDocument( False, docB )
            uidoc.Gotofield("Subject")
            Call docA.Save(True, True)
      Next

SysExpert

You may need to create a basic memo form with the required fields in the DB since it apparently does not have one.

You could copy the from from a standard mail DB, but you only need 4 or 5 basic fields, not all the other junk in it.

I hope this helps !

jforget1

ASKER

I will give that a try.

jforget1

ASKER

Getting close, I have a form that is opening, I have an editable Subject field and a Body field I want the user to be able to add text to, but they are not coming up as items I can add to. docB.Body = docA.Body does not work, how can I make it so those fields are ready for data entry?

SysExpert

Body has to be a richtext field.

You need to create the body using the richtext commands, since there is no previous body.

Your original request asked for a blank memo with just the body available, and the to: field filled.

What is not working ?

I hope this helps !

jforget1

ASKER

I just needed to have it open in edit mode, just need to add a send button now.

SysExpert

Copy the send button from a standard Mail DB - memo form, or use it as a reference to create your own.

I hope this helps !

marilyng

You do not need to use the: docB.form = "Memo"

remark out that statement and send the email, it will work without the form assignment. What is happening is that the database is searching for a "memo" form in the current database. If you like, add a "memo" form that has the required fields: from, sendto, copyto, bcc, subject, body... but, easist is to just remark out the docb.form = "memo"

Sjef Bosman

IMHO it would have been a lot easier to just follow my earlier advice AND create the mail in your mail database. That datyabase can be opened with NotesDatabase.OpenMail...

marilyng

that, too, will work. :)

Sjef Bosman

I like the "too"... ;-))