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Sorting On Subreport Data

Posted on 2006-11-17
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Last Modified: 2008-02-01
I would like to sort by subreport data.  I have passed a date back from my subreport to my main report using a shared datevar, and put it in a formula.  But Cyrstal doesn't show that formula in my sort expert.  I am using Crystal XI.  Is there a way to sort on information from a subreport?
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Question by:AptDev
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Assisted Solution

by:mlmcc
mlmcc earned 800 total points
ID: 17969163
Where is the subreport?  Which section?

I don't know if you can do it or not since I believe the sorting and grouping is done before subreports are run.

mlmcc
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Author Comment

by:AptDev
ID: 17969221
The subreport is in the details section.
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Expert Comment

by:mlmcc
ID: 17969277
What is your formula?

mlmcc
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Author Comment

by:AptDev
ID: 17969344
Thanks mlmcc... in the subreport I have created two formulas.  

The resetter formula goes in the group header, and it goes like this:

Shared DateVar SortDate := date('01/01/1947');


Then in the detail section of the subreport, I have the max date finder formula like this:

Shared DateVar SortDate;
  if {operation.trans_date} > SortDate then
    SortDate :=  {operation.trans_date};


Then in the main report I have created a formula called Sort_Date that looks like this:

Shared DateVar SortDate;
  SortDate;


The date seems to be passing back and forth in the formulas just fine, it's just that I can't seem to get the sort wizard to recognize or even see the formula to allow me to sort on it.

From the look of things, I'll probably have to rewrite the report without the subreport.  I was just hoping somebody had run into this before and knew a trick I haven't learned yet.
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Accepted Solution

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Kurt Reinhardt earned 1200 total points
ID: 17975959
1)  Having a subreport in the detail section is a bad idea from a performance perspective. This is because at least one subreport instance will be created and passed as a query to the database for every occurrence of a detail record.  If you have 100 records, you'll have at least 100 subreport queries sent to the DB over your network.  If you have 5K detail records, etc...  There's almost always a better design solution.

2)  You can't sort on a subreport field that's been passed back from the subreport into the main report.

3)  If you're using a SQL-based databaes (SQL Server, Oracle, etc...), then you can create a SQL Expression field in the primary report that returns the date otherwise returned by the subreport.

Are you using a SQL-based DB?

~Kurt
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Expert Comment

by:mlmcc
ID: 18098067
Glad i could help

mlmcc
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