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Changing the default auto-archiving folder setting behavior

Posted on 2006-11-20
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Last Modified: 2011-06-14
Using Outlook 2003.  When a new email folder is created in Outlook 2003 the default folder setting for Auto-Archiving is "Do not archive this folder".  Is there a way to change this default behavior to "Archive this folder using the default settings"?  So a new folder will already be set to auto-archive.

This is on a Windows 2003sp1 domain running Exchange 2003sp2.

TIA,
Hypercat
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Question by:Hypercat (Deb)
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9 Comments
 
LVL 16

Expert Comment

by:The_Kirschi
ID: 17980841
If you want to do it on multiple clients have a look at this:
http://www.howto-outlook.com/howto/policies.htm

I haven't used Outlook GPO myself yet but it seems promising.
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LVL 38

Author Comment

by:Hypercat (Deb)
ID: 17981067
We have looked at Group Policy and have not found a setting that controls this setting for a newly created Outlook email folders.
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LVL 16

Expert Comment

by:The_Kirschi
ID: 17982316
I have found one setting to activate AutoArchive and to me it seems to apply to all folders, but that should be verified. To me it would be at least worth a try.

Another possibility is maybe to install Office/Outlook via Group Policy and predefine settings via an mst-file. But I am also not sure if there is a setting to set AutoArchive.
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LVL 38

Author Comment

by:Hypercat (Deb)
ID: 17982441
We've already done all that.  The basic GPO settings (which are the same as the predefined settings you can specify in an .mst) do not do what we're trying to accomplish.  At least, not as far as I have been able to find in searching through the available settings.  The default behavior in Outlook when you create a new folder (i.e., after archiving is already set up) is "Do not archive items in this folder."  We are looking for a way to change that setting so that all newly created folders will instead automatically have the setting "Archive items in this folder using the default setting."

Deb
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LVL 18

Expert Comment

by:Frankco
ID: 17988443
Hi hypercat,

No, not unless you us VB script. If you create a new foler Outlook will not carry over the archive settings.
The easiest way is to click "Apply to all folders, in the archive settings window.

cheers,
frankco
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LVL 38

Author Comment

by:Hypercat (Deb)
ID: 18316582
Sorry, none of the answers have solved my problem.  Thanks for trying, folks!

Deb
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LVL 38

Author Comment

by:Hypercat (Deb)
ID: 18376542
For future reference, we have found a 3rd party product by Symprex Ltd., called Autoarchive Manager, that allows you to centrally manage archiving settings for all users.  Anyone interested can look at it at:

http://www.symprex.com/products/aam/
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