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Custom form/fields - item vs. folder

Posted on 2006-11-20
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Last Modified: 2010-04-08
Hello,

Here's the deal: I created a custom form with some new fields and published the form to a public folder.  I then opened that form in design mode as a different user, made some edits including adding some more new fields, then published the form to a different public folder.  Now my newest custom fields show up under "User-defined fields in folder" and the previously created custom fields show up in "User-defined fields in this item" when I look at the all fields tab.

Is this something that I need to worry about (folder vs. item)?  Why the difference?  Is there a prefered method?

Thanks,
Tim
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Question by:timnorvel
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David Lee earned 500 total points
ID: 18013297
Yes, it's something to worry about.  It's possible to have user-defined fields in both the item and a folder.  A user-defined field that occurs in the item and not in the folder is less of an issue.  That simply means that the item contains a field that isn't available to the folder.  If it's not available to the folder, then it won't be available to fodler views either.  As long as you don't plan on using the field in a view, then that isn't a problem.  A user-defined field that exists in the folder but not in the item is typically a calculated field.  Such a field will not be stored in the item and will not be available outside of the folder it exists in.

> Is there a prefered method?  
No, it all depends on what you want to accomplish.  See this Microsoft page for details: http://support.microsoft.com/?kbid=201438
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by:timnorvel
ID: 18041615
Thanks bluedevilfan.  I actually found some good info on this in a book, but your post is right on and much appreciated.
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by:David Lee
ID: 18042320
You're welcome.
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