?
Solved

Extract address from a distribution list to the contacts folder

Posted on 2006-11-22
8
Medium Priority
?
1,735 Views
Last Modified: 2008-03-10
I have imported a (.pst) file that contains one distribution list of contacts into outlook 2003. I would like to extract all the entries and put them in the contacts folder individually, as opposed to just putting in the one entry for the distribution list. Is there a way to get the contacts out of the distribution list and into the contacts folder?
0
Comment
Question by:freedom22
  • 3
  • 3
  • 2
8 Comments
 
LVL 97

Expert Comment

by:war1
ID: 17996076
Greetings, freedom22 !

Save the DL as a text file. Open it in Notepad to remove the few lines at the top that are not names and addresses. Import into Oultook as a tab-delimited text file.

Best wishes!
0
 

Author Comment

by:freedom22
ID: 17996256
Thanks for your quick reply. I was able to save the DL as a text file. It has two columns: the first one has the person's name and the second column has the email address.

However, when I try to import it as a tab delimited file, i can browse to it, but then the "next" button is greyed out when i try to proceed with the import, so I can't import it.

Any ideas?

Thanks
Mark
0
 
LVL 97

Expert Comment

by:war1
ID: 17996513
freedom22,

Change the text file extension to .csv and see if you can import the data as tab deliminated or comma separated value.

If no joy, copy the distribution list to an Excel spreadsheet. Save it as a CSV file. Then import the comma separated value file into Outlook contacts list.
0
Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 18

Expert Comment

by:meintsi
ID: 17996857
Why the hard way?

Simply send an email to youself with distribution list as an attachment. (INSERT - ITEM)
(This option will not be availible if you are using Word as your editior - turn it off)

Then, open the email, double click the attachment, and select FILE - COPY TO FOLDER.
0
 

Author Comment

by:freedom22
ID: 17997495
this is to war1 and meintsi.

I tried both of your techniques but I couldn't get either to work.
war1: I tried changing the text file extension to csv and I still couldn't get past that point in the dialog box that I mentioned earlier. The "next" button is greyed out. I also tried opening the file as an excel worksheet and saving it as an xls file. Still I could not get past the critical point.

meintsi:
When I send the email to myself, I double click the attachment and I get the list of names/email addresses. However, when I try to copy them to another folder, e.g., my Contacts folder, it just copies in the DL, and not the individual names.


0
 
LVL 97

Accepted Solution

by:
war1 earned 1500 total points
ID: 17998260
>> I also tried opening the file as an excel worksheet and saving it as an xls file. Still I could not >> get past the critical point.

Save the file as a CSV file. Then choose to import the contacts from comma, separated value file. Go to File > Import and Export > Import from another program or file. Select "Comma Separated Values (Windows)" and hit Next. You may need to install this feature if not installed.
0
 
LVL 18

Expert Comment

by:meintsi
ID: 17998271
Forgot the last step.

Yes. The Dl should be added to your contacts.
Now double-click each name and a 'Properties' dialog box will appear where you can select "Add to contacts"

This probally can be done programmatically if the list is really large.
0
 

Author Comment

by:freedom22
ID: 17998467
More responses: (Still not solved)

war1: I have saved the file as a CSV and went through the import steps. I select "Comma Separated Values (Windows)" and hit Next. but then when i get to the "Import this file" dialog box, the "Next" button is still greyed out. (Is there a feature that I have to install that I am missing?)

meintsi: When I double click each name, the "Add to Contacts" box does NOT appear. It DOES appear if I click the button to "Add a new contact" but not for the existing entries in the list.

Mark
0

Featured Post

Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Are you looking for the options available for exporting EDB files to PST? You may be confused as they are different in different Exchange versions. Here, I will discuss some options available.
This article will help to fix the below errors for MS Exchange Server 2016 I. Certificate error "name on the security certificate is invalid or does not match the name of the site" II. Out of Office not working III. Make Internal URLs and Externa…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
Whether it be Exchange Server Crash Issues, Dirty Shutdown Errors or Failed to mount error, Stellar Phoenix Mailbox Exchange Recovery has always got your back. With the help of its easy to understand user interface and 3 simple steps recovery proced…
Suggested Courses

612 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question