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Outlook events

Posted on 2006-11-24
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Last Modified: 2010-04-08
hello

In Outlook If I go to View
Arrange by
Current View
I there see selections for
Active appointments
Events
Annual events etc

I cannot see where the appointment and events are classified or even differ.

Can someone please explain the classification process and how I can exchange perhaps an appoint ment to an event.
Many Thanks
John
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Question by:johnhardy
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LVL 76

Expert Comment

by:David Lee
ID: 18009177
Greetings, johnhardy.

In Outlook events are all day affairs like Christmas, a person's birthday, an anniversary, etc.  They differ from appointments in that appointments have a defined starting and/or ending time.  Events do not show on the time grid.  They show at the top of the day as something that takes place on that day.  You can change an appointment to an event by placing a check in the all day event checkbox.

Cheers!
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Author Comment

by:johnhardy
ID: 18009213
Thanks
I am looking at an appointment but cant see where it is changed into an all day event.

Can you pls advise?

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LVL 76

Expert Comment

by:David Lee
ID: 18009228
You don't see a checkbox labeled "All day event" directly to the right of the "Start time" field?
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Author Comment

by:johnhardy
ID: 18009260
Thanks
I think I have found the method under the re occourance tab.

However I have a reoccouring event I changed the re occourance duration to 30 minutes and the display box is now headed Appointment Reoccourance but it still shows in the list of events.

The list does not seem to update.
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Author Comment

by:johnhardy
ID: 18009267
In fact looking at the events list most of them are less than one day
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LVL 76

Expert Comment

by:David Lee
ID: 18009397
Sorry, but I don't think we're looking at the same thing.  The checkbox I'm talking about is on the "Appointment" tab of an appointment/event.  It has nothing to do with recurrence.  Events by definition cannot be "less than one day".  If the item has a definced start or end time, then it's an appointment not an event.
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Author Comment

by:johnhardy
ID: 18012302
Sorry this is going on a bit.
If I go to View - Arrange By Current View and click Events I have list of Events which are less than One day, ie 10 -15 minutes.

I dont have a check box but do do have a dropdown selection which is set to 15 minutes.

Seems like this should be showing in appointments not events. Maybe theres a update routine
somewhere.

Thanks so much
John
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Accepted Solution

by:
David Lee earned 1200 total points
ID: 18012511
John,

The switch between an appointment or an event is made when editing the item, not in the view.  Open an appointment/event that's on your calendar, or create a new item, and you'll see the checkbox I'm talking about.
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Author Comment

by:johnhardy
ID: 18012546
Thanks for you help.

I can see the idea now more clearly.

Regards
John
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LVL 76

Expert Comment

by:David Lee
ID: 18012575
You're welcome.  Glad I was able to help out.
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