Solved

Excel mailmerge to Word changing TEXT to DATE format

Posted on 2006-11-29
8
305 Views
Last Modified: 2010-05-18
Greetings all,

I have an excel file that I am using as the data source for a mail merge document.  One column is labeled SiteSurvey and it contains a date formatted as TEXT which has data such “11-15 September 2006”  “29 Oct – 4 Nov 2006” and so on.

When I add this field to the word document it only displays as 12:00:00 AM.  I gather that either word or excel is seeing this as a formula date field rather than a text field and is trying to convert it.  I don’t want it to convert anything I just want the straight text ported over.  Considering that it's formatted as TEXT in Excel I suspect Word is the culprit.

I’ve looked through the other solutions here relating to Excel/Word date problems and don’t see anything that relates.  I am using Office 2003/SP2 and everything has been updated/patched/hotfixed appropriately.  

Any help, advice, or ideas would be welcome. I have 130 of these documents to merge/create by yesterday so I'm a little pressed for time - thus the 500 points offered.

Regards,

Bart
0
Comment
Question by:mullinsbc
8 Comments
 
LVL 14

Expert Comment

by:Glenn_Moore
Comment Utility
0
 
LVL 1

Author Comment

by:mullinsbc
Comment Utility
Thanks Glenn.  I had seen that earlier in my search but it wasn't helpful.

I just found the answer though and came here to post what I found.

http://office.microsoft.com/en-us/word/HA011164951033.aspx

The fix was under the "Use Dynamic Data Exchange."  Its a bit clunky because I now have to confirm a data conversion everytime I want to use that excel file, but at least it works.

0
 
LVL 76

Expert Comment

by:GrahamSkan
Comment Utility
I can  only reproduce that problem if the field is unnecessarily formatted with a date switch, like

{ MERGEFIELD "daterange" \@ "hh:mm:ss" }

(Field code display can be toggeled on and off weith Alt + F9)
0
Do You Know the 4 Main Threat Actor Types?

Do you know the main threat actor types? Most attackers fall into one of four categories, each with their own favored tactics, techniques, and procedures.

 
LVL 1

Author Comment

by:mullinsbc
Comment Utility
Mine was only { MERGEFIELD "SiteSurvey" } with nothing else.
0
 
LVL 76

Expert Comment

by:GrahamSkan
Comment Utility
Didn't see your penultimate post.

DDE was the old default and ODBC is the new default. DDE copies what you see, rather than the underlying values, though simple text should appear the same with either method.

You can ask for a points refund in the Support area.
0
 
LVL 1

Author Comment

by:mullinsbc
Comment Utility
True, text is text is text and it should port over with no problems.  I take some measure of comfort in knowing that I'm not the only one with the issue - Microsoft posted a work around for it so I reckon that the problem has been known for a while.  The down side is - Microsoft posted a work around for it so I reckon that the problem has been known for a while.  :-)

0
 
LVL 1

Accepted Solution

by:
DarthMod earned 0 total points
Comment Utility
PAQd, 500 points refunded.

DarthMod
CS Moderator
0

Featured Post

How your wiki can always stay up-to-date

Quip doubles as a “living” wiki and a project management tool that evolves with your organization. As you finish projects in Quip, the work remains, easily accessible to all team members, new and old.
- Increase transparency
- Onboard new hires faster
- Access from mobile/offline

Join & Write a Comment

If you work with Word a lot, you probably use styles. If you use styles a lot, you've probably balled your fist more often than not when working with the ribbon. In Word 2007/2010, one of the things that I find missing when using styles is a quic…
This is written from a 'VBA for MS Word' perspective, but I am sure it applies to most other MS Office components where VBA is used.  One thing that really bugs me is slow code, ESPECIALLY when it's mine!  In programming there are so many ways to…
Learn how to make your own table of contents in Microsoft Word using paragraph styles and the automatic table of contents tool. We'll be using the paragraph styles in Word’s Home toolbar to help you create a table of contents. Type out your initial …
This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When …

743 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

12 Experts available now in Live!

Get 1:1 Help Now