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Hidden entries appear as Private in Calendar views

Raph_Nelson asked
Last Modified: 2013-12-18
I have adapted a Lotus 6.5 email template for use by a group of people and have used Lotus Notes Readers fields to control Read access to documents.

The readers fields will contain an Admin role, along with the names of users who should be able to see the entry.

In a standard Notes style view the entries will be hidden to those not named or in the required role. This is good!
In a Calendar view, the entries appear as "Private" to those who can't see them, instead of being invisible. This is very annoying as the calendar view gets filled up with hundreds of private entries for those people who should only see a small subset of entries. This is a Lotus Notes bug and I wondered if there is a workaround. I have looked on this forum and on the web. Someone had a similar issue and it was suggested that the $PublicAccess field should be used. I tried manipulating this field but had no success. Can anyone help?

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Sjef BosmanGroupware Consultant

Can you provide a link to some document that confirms that it's a bug? You must have found it somewhere to come to that conclusion I hope...
Sjef BosmanGroupware Consultant

$PublicAccess="1" will give anyone with public access rights ("Read public documents" in the ACL) the rights to open the document. A form that is Available to all public users must be there to display the contents of the document. I fail to see how it could help you here if there's a bug in calendar views.

And an upgrade to 6.5.+ or 7 is out of the question, or do they have the same bug?


Sorry, I was lazy with my form of words. I shouldn't have said "this is a Lotus Notes bug" as I suppose that could be construed as defamatory to IBM Lotus, rather I believe this to be a bug on the grounds that a document that is hidden from a standard view should not appear at all in a calendar view whether or not it's marked as Private. By the way, the entry itself cannot be opened or viewed in any way, so it retains its hidden properties to that extent.


I currently have Notes 6.5.5 installed and I'm far too low down the pecking order to determine an upgrade path! Fine about $PublicAccess - I was clutching at straws, as that was the only reference I could find to this behaviour.
Sjef BosmanGroupware Consultant

Who cares about defamatory, everybody knows that any program contains bugs, and by all means Notes is a program! On the other hand, lots of bugs are well documented, so I supposed you verified somewhere that this behaviour is indeed documented. Ah well, I found this with some applied googling:
Does that describe what you discovered?

Unfortunately I don't have a solution for you. You could send André a mail...?


Thanks. It describes it to an extent - the entries are appearing as Private for me, rather than as blank rows. Also, they're appearing under the scheduled date and time of the event.
However, the "solution" is not much use being as how there isn't one!

Sorry, I'm new to this forum...who's André?
Groupware Consultant
This one is on us!
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Sjef BosmanGroupware Consultant

And don't give up too soon here, there are other experts in different timezones. Wait for them!


Sorry, I didn't notice the author's name. Ta, I've emailed him and I look forward to other experts' answers.

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