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Nirmit79 asked
Last Modified: 2013-11-15
I am using Outlook 2003 for my email access.  How can I make sure that all the old mails are still in the inbox.  For some reason, the old mails are getting deteled.  Also The archieve folder is pointing out to my C:// Drive.  Can I point out to my common file server so everything can get backed up in to one place?
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Check your auto-archive settings. Auto-archive allows you to move or delete items older than a particular timeframe (e.g. anything over a year old). You have control over how often auto-archive runs, and you can choose for each folder how long the period should be (including "Never").


Can you tell me where To find auto=archive settings? also I see that under the archive folder that it is pointing out to is in .pst format or something..If I change that drive to the common drive in the file server it would not matter right?
Top Expert 2008

Greetings, Nirmit79 !

Here is how to set your auto archive setting
Go to Tools > Options > Other > Auto Archive

When you use AutoArchive, it archives items based on the modified date, not the received date. Copying and Importing will often change the last modified date, resulting in unexpected results when you attempt to archive items.

To confirm the modified dates are the problem when archive fails, add the Modified Date field to your view, Right click on the field names in the folder and choose Field Chooser. Select Date/Time fields from the dropdown and drag Modified to the row of field names. If you're using Outlook 2003 with the default multiple row list view, choose Custom and add Modified field from the Fields button.

Best wishes!

"Options" dialog, "Other" tab, "Auto-Archive" button lets you set the frequency, and also the default timeframe and move/delete settings. It will also let you apply those settings to all folders. If you want to have different time periods for different folders, you can set that on the Properties dialog for each folder (e.g. Inbox set to move items after a long period but Sent Items set to delete items after 3 months).

The PST location is where the items will be stored. If you will always auto-archive while connected to the network, then a file server location is just fine. If you might auto-archive while disconnected or if you might want to view the archive while disconnected (e.g. on a laptop), then a local hard drive location might be better.
Top Expert 2008

Nirmit79, any update?


no I still havent been able to save it to my server
Top Expert 2008

Are you able to set up auto archiving?
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