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Help needed with C# / SQL appointment scheduler

Posted on 2007-03-18
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Last Modified: 2008-03-06
I'm trying to figure out a simple and efficient way to build part of an appointment scheduler.  Basically, I have a SQL table with start and end times by date (the start and end times when a hairdresser is on the clock), and another table with existing scheduled appointments (includes time and date).   What I need to do is create a list of available times in half hour increments to display in a datagrid, but I'm not sure where to start.  Any ideas?  This is a modification of an existing application, so I have limited ability to make changes to the existing tables, but I can add new tables and stored procedures.

Thanks-
Ethan
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Question by:esw074
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Expert Comment

by:nmcdermaid
ID: 18746927
There are a few ways to do it. This is how I would do it;

1. Create a table which has a record for each 'timeslot'.

For example if you are open from 9 to 5 with 15 minute timeslots, that means 32 records.
The table has three fields:

StartDatetime (SMALLDATETIME)
EndDatetime (SMALLDATETIME)
Label (VARCHAR(20))

You populate this with all the timeslots.


Then you can create a view which joins this table (a 'timeslot' table) and your other two tables to return the data you want.

Post the existing table structure and I can help further.


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by:esw074
ID: 18748137
Cool.  Ok, so let's say that the timeslot table you've proposed contains 32 timeslots beginning at 9 and ending at 5 using the fields above.

The appointments table contains existing appointment start and end times.  Let's say that for today, March 19, it contains two appointments - one from 10:00am-11:00am, and one from 1:00pm to 2:00pm.    We'll call the fields in the appointment table apptStartDate, apptStartTime and apptEndTime.

What I want to display is a list of available appointment times for March 19, meaning all of the appointment times in the timeslot table that are not already booked (every timeslot except 10am-11am and 1pm-2pm).  What do you think?  

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nmcdermaid earned 500 total points
ID: 18754953
Basically this shows the entire calendar:


SELECT T.TimeslotLabel, ISNULL(A.AppointmentName,'No Appointment') As Appointment
FROM tblTimeslots T
LEFT OUTER JOIN
tblAppointments A
ON T.StartDateTime >= A.apptStartDate
AND T.EndDateTime <= A.apptEndDate


Then you can filter that to show just free times:

SELECT T.TimeslotLabel
FROM tblTimeslots T
LEFT OUTER JOIN
tblAppointments A
ON T.StartDateTime >= A.apptStartDate
AND T.EndDateTime <= A.apptEndDate
WHERE A.AppointmentName IS NULL
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Author Comment

by:esw074
ID: 18781534
Sorry it took so long to confirm.  This is great, thanks!
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