Add appointment to another users' calendar. Via VBA.

I'm working on a little project at the moment that is going to be rolled out to our Sales Executives over the next couple of weeks. It's going automate their booking of appointments etc onto Outlook and will also provide reminders etc for them. We'll also be using it here to generate letters to prospective clients etc based on what the sales execs are doing.

I'm stuck on one particular bit of the system, in that I want to be able to add appointments into other peoples' calendars automatically. I can add them directly into my own, however what may happen is that our Sales team will be phoning clients and booking appointments on behalf of the Sales Execs, so I need some way to send information - ideally I want to add it directly in there and not send a meeting request.  The person booking the appointment will select the name of the sales exec from a dropdown.  I can provide a link to the db if required.

We're on an Exchange 2003 server and I am the network administrator so have pretty much control over everything... just wondered if there was some way I could send stuff to other peoples calendars via delegation?

Incidentally the person / people logging appointments will have delegation priviledges.

Thanks in advance,

Ad
LVL 2
adaytayAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

adaytayAuthor Commented:
Increased point count.  Any takers anyone?  Do you need any more info?

Many thanks,

Ad
0
stevbeCommented:
a bunch of guessing ... no actual experience ...

If the person running the code is a delegate then you *should* be able to create an appt object and then Copy it to their folder, or maybe if you create a folder object and set that to be their Calendar when you create the appt object it will be correctly added to their calendar.

<select the name of the sales exec from a dropdown> Are you going to provide FreeBusy status so they don't get double booked?



0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
adaytayAuthor Commented:
Hi Stevbe,

I've been doing a bunch of research on this and found this: http://www.outlookcode.com/codedetail.aspx?id=43 - it seems to do the job.  I need to tweak it to get it to use my existing code as I currently check to see when the first available timeslot in the persons' calendar is, and it will put the appointment into there.  I can refine the code I think further still so that it looks to see if the appointment entered is already present to avoid the doublebooking as you suggested.

Other than that I think I'm pretty much sorted.  Once I found the method (as per the link above) it's falling into place quite well, but thank you for your comments :)

Ad

0
adaytayAuthor Commented:
Update:  am awarding you the points anyway mate as you pointed out something that I didn't think about at first.  Thanks :)
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Microsoft Access

From novice to tech pro — start learning today.