Solved

MS Outlook : How to share a pst file amongst many people ?

Posted on 2007-03-19
2
2,833 Views
Last Modified: 2010-05-18
Hi,

Currently, our user do have a common MS Outlook account which shares amount several users (in fact, this is an account for recruitment which used in HR).  Since the no. of emails grow fast and we need to setup auto archieve for them.  Yet, problems come ... when one of the colleague's PC is set to perform the auto archieve, the archieve do really work and save the old mail to a pst file which located in a common server folder.  Yet, when other colleague want to retrieve the old email from the archieve, it says that the pst is in used by others and it seems only allow one and only one user to open the archieve at the same time.

Cause the no. of email is quit a lot, and it is essential for more than 1 user to retrieve the old email at the same time.  I do think of expanding the server space for that account but my boss ban me in doing so cause this will allow the user to have an excuse not to backup any email.

Are there any ways to allow the user to retrieve old emails in the same pst file at the same time ?

Cheers
Stanley
0
Comment
Question by:StanleyLMW
  • 2
2 Comments
 
LVL 97

Expert Comment

by:war1
ID: 18753923
Greetings, StanleyLMW !

>> Are there any ways to allow the user to retrieve old emails in the same pst file at the same time ?

Outlook will only allow you to access the same PST one person at a time.  Maybe you can schedule who will access the PST in a certain time period.

Best wishes!
0
 
LVL 97

Accepted Solution

by:
war1 earned 500 total points
ID: 18753942
Consider using a third party program like PublicShareFolder to share emails among your workgroup
http://www.publicshareware.com/
0

Featured Post

Free Tool: Postgres Monitoring System

A PHP and Perl based system to collect and display usage statistics from PostgreSQL databases.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …

830 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question