Transfer Office / Outlook settings from XP to XP

Hi experts!

I would like to transfer my Office 2007 (including Outlook + Business Contact Manager) from an old Windows XP installation to a fresh one (on another disk).

I would like to keep email accounts, folder structure etc. Rules can be exported I found, but that's not all I need. Furthermore it would be nice to copy also Word, Excel settings, but this is not so important as the Outlook settings.

Thank you very much in advance for helping me!
i-ThomasAsked:
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war1Commented:
I may have mislead you.  Let me clarify.  Office 2003 had an effective program with Save My Settins Wizard. In its wisdom, MS discontinued that program and moved the feature from the Office to the Windows division. So that's why you are dealing with two Windows Vista tools now.

Since you do not have Vista, you have to backup manually. Data files are stored in Application Data folder.  Account setings are stored in registry.

1. Adding to what 5t34lth_G33k said in first post, backup your emails and contacts by backing up the PST file.  PST file is located in C:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook.  It is a hidden file, so you have to unhide hidden file. Go to any folder and select Tools > Folders Options > View. Check "Show hidden files and folders". Click OK.

2. Back up your other settings by copying data from C:\Documents and Settings\<user>\Application Data\Microsoft\Outlook and C:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook folders.

3. Backup your accounts settings: This works for Outlook 2003. I am not sure with Outlook 2007. Open your registry editor and navigate to the following key:

HKEY_USERS\S-1-5-21-xxxxxxxx-xxxxxxxx-xxxxxxxx-xxxx\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook

Export the entire Outlook key to a file. You've now backed up your email accounts. To restore the backup to another computer, simply import the backup into the new computer's registry. You may need to delete the Outlook key off the new computer first.

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5t34lth_G33kCommented:
you can copy your profile which will keep everything, including all MS software settings by going to Control Panel -> System Properties -> Advanced -> User Profiles -> settings. Click your user account (you may need to log out and log back in again with the administrator account) and select 'copy to'. Select somewhere you can access from both machines, such as a USB pen drive or across the network if you have one. Then on your new machine, copy the files and folders from your profile folder to your current profile folder on the new disk (C:\documents and settings\%username%)

Make sure your usernames match. You may also need to take ownership and reset the permissions on the files afterwards, as the SID's will not match between one XP install and another.
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Brian PiercePhotographerCommented:
Use the Files and Setting Transfer Wizard. This is exactly the job it is intended for. No faffing about!
see http://support.microsoft.com/kb/293118
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5t34lth_G33kCommented:
Files and settings wizard will only transfer across Windows, Internet Explorer and Outlook Express settings, although you can configure it to transfer other application settings and files.
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Brian PiercePhotographerCommented:
You can select exactly want you want the FSTW to copy - see example at http://www.microsoft.com/windowsxp/using/setup/expert/crawford_november12.mspx
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i-ThomasAuthor Commented:
Thank you very much for your quick responses!

@KCTS: Are you really sure that this wizard will work also for Office 2007 and Outlook? I do not need to transfer Windows settings, main focus is Outlook 2007
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5t34lth_G33kCommented:
Both methods will do what you need
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war1Commented:
i-Thomas,

Office "Save my Settings" Wizard WILL save all your Outlook settings, including your account settings.  This is not the same as the general Windows XP File and settings transfer wizard.

The "Save My Settings" wizard that can be found in Start > All Programs > Microsoft Office > Office Tools.  
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i-ThomasAuthor Commented:
I tried the wizard, but it does offer only settings of Outlook Express and Internet Explorer, no Office or anything else. How can I add Outlook 2007 and Office 2007?
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war1Commented:
Use the Office Save My Settingss Wizard at Start > All Programs > Microsoft Office > Office Tools.  
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i-ThomasAuthor Commented:
Sorry, war1!

Somehow I missed your first comment. The problem is that under "Office Tools" I do not have such wizard. Do I have to install it separately as an option? I use MS Office 2007 Enterprise, so somewhere I should find it!
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war1Commented:
The Office Wizard should have been downloaded with the rest of Office.  Look in your Office for the tool.
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i-ThomasAuthor Commented:
Sorry, I don't find it when I start the original CD and try to add tools and I don't find it on the web at MS: Furthermore I maybe need the German version instead of the English version, but I would try with the English version...
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Brian PiercePhotographerCommented:
OK. If the Files and Settings Transfer Wizard will not work try the User State Migration Tool. Its a bit more of a fiddle to use than FSTW but it will copy ALL of your settings see.

The new v3 will xfer XP to XP and also supports Vista. Al list for what it copies is here http://technet2.microsoft.com/WindowsVista/en/library/91f62fc4-621f-4537-b311-1307df0105611033.mspx?mfr=true

You can download it here http://www.microsoft.com/downloads/details.aspx?FamilyID=799ab28c-691b-4b36-b7ad-6c604be4c595&DisplayLang=en
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war1Commented:
i-Thomas, any update?
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i-ThomasAuthor Commented:
Yes, sorry for delay. I solved the problem with commercial Outlook backup software that works very well and transfers everything including Business contact manager:

http://www.mobackup.com/

The English version of User State Migration tool unfortunately does not install on my German XP installation, so I had to find another way.

I hope this tool will help some of you outside, it allows also full automatic scheduled backups of Outlook and fully supports Outlook 2007 already.



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i-ThomasAuthor Commented:
Although I chose a different solution I would like to reward you for your kind efforts. Is this ok to do so and accept the question?
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war1Commented:
i_Thomas,

Glad you found a workable solution for your version of Outlook. You can split the points between KCTS and war1.  Click the Split Points link and follow the prompts.
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i-ThomasAuthor Commented:
Thank you very very much again - both of you!
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