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Moving over all data to new pc in Outlook including address book, sent files etc.

Posted on 2007-03-20
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Last Modified: 2010-04-08
When I back up my Outlook PST and copy it over to a different machine I only get some of the data. Missing is the updated address book, and sub catagories or files under my inbox. Like my sent box is not copied over or any of the suboflders. How can I copy over EVERYTHING.
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Question by:kagoffice
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7 Comments
 
LVL 97

Expert Comment

by:war1
ID: 18760868
Greetings, kagoffice !

1. Backup your emails and contacts by backing up the PST file.  PST file is located in C:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook.  It is a hidden file, so you have to unhide hidden file. Go to any folder and select Tools > Folders Options > View. Check "Show hidden files and folders". Click OK.

2. Back up your other settings with Save My Settings Wizard
http://support.microsoft.com/default.aspx?scid=kb;en-us;826809

3. Backup your accounts settings: Open your registry editor and navigate to the following key:

HKEY_USERS\S-1-5-21-xxxxxxxx-xxxxxxxx-xxxxxxxx-xxxx\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook

Export the entire Outlook key to a file. You've now backed up your email accounts. To restore the backup to another computer, simply import the backup into the new computer's registry. You may need to delete the Outlook key off the new computer first.

Other ways to backup your account settings:
http://www.runpcrun.com/export-outlook-account

More reading: Outlook Backup, Restore, or Move Data
http://support.microsoft.com/?kbid=287070


Best wishes!
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Author Comment

by:kagoffice
ID: 18763590
well i wish i was a genius. Instead all i did was get outlook so it lost everything.
what i did was to run the wizard on my laptop take that file and run the wizard on my desktop pc run telling it to restore and after running it outlook went back to running for a first time.
The only problem i encountered was the program said it couldn't open the normal.dat file so i told it to ignore that.
I created  a dummy account to get outlook to open again and then reopend my account but still all is not up to date.
Thanks

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Author Comment

by:kagoffice
ID: 18763646
Well i also have lost my entire address book as a result of doing that. Before doing what was suggested above i had only an older version of it. Now none at all. At this point if i could be told how to migrate over my entire contact list over to my desktop pc and get it into the right personal folders area i would be very happy.
Kurt  
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LVL 97

Accepted Solution

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war1 earned 2000 total points
ID: 18764852
When you said you lost your address book, do you mean the contacts list?  If so, export the contacts list from the old computer as a CSV file. Copy it to new computer. Make sure it is not write protected. Then import the CSV file into the new Outlook.
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LVL 97

Expert Comment

by:war1
ID: 18785468
kaqoffice, any udpate?
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